What are the responsibilities and job description for the Document Controller position at Dagen?
Key Responsibilities :
Governance and Control :
Ensure the effective application of Document Control processes, procedures, numbering standards, tools and systems
Perform Document Control activities including the management of all drawings, correspondence, internal documentation, and final documentation for operations
Support document control activities with facility documents in both electronic and hard copy as applicable
Ensure interface and alignment with the Operations Management of Change (MOC) and Control of Work (COW) processes
Interface and assurance that External Document Control functions conform and deliver to Document Control standards
Utilize and share lessons learned in accordance with best practices
Responsible for maintaining integrity of the Facility information stored in Information Management System (IMS)
Respond to user queries and status requests
Interfaces :
Develop and maintain interfaces with key stakeholders within the Company as well as external as applicable
Support and champion document management standardization objectives through the provision of training and other knowledge sharing activities
Research and maintain awareness of DC standards and business best practices for facility documentation
Efficient and close coordination with Operations to interface and closeout all Management of Change (MOC) and Control of Work (COW) activities
Administration :
Ensure Operations Management of Change (MOC) and Control of Work (COW) processes always align to – Document Control work processes and standards
Deliver efficient, effective, and secure management of documents and user support that includes document capture, quality assessment, rejection as applicable, numbering, updating, review routing, distribution to ensure that documents adhere to the documentation requirements (name, revisions, review and approved, etc.)
Process incoming requests accurately, and in a timely fashion
Timely distribution of documents based on pre-approved Document Distribution Matrix (DDM)
Perform quality assurance to ensure integrity and accuracy of the Master Document List
Facilitate training and guidance for end users on the use of the IMS
Oversee the application of document numbers and the delivery of documents
Daily contact with Operations Information Manager
Proactive in addressing or sharing issues with others who can address them
Essential experience and job requirements :
Experience :
Five (5) years of experience as a Document Controller
Relevant professional experience gained from at least two different job roles related to engineering document management on projects or business assets
Experience using electronic document management systems for processing of Transmittals / Documentation and controlling and reporting project data
Skills :
Sound knowledge of Information and Document Management processes
Excellent interpersonal and influencing skills, across all departments irrespective of seniority, organizational or contractual boundaries
High level of self-motivation
Strong verbal and written communication and organizational skills
Advanced user of MS Office suite of software
Desirable criteria and qualifications :
Experience in Oil and Gas / LNG sector
Previous experience in a Client / Operator role referred
Prior experience in a Client Operations environment preferred
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