OFE Contracts Coordinator

Growing company that is located in Houston, Texas, On-site daily. Benefits paid 100% for employee plus family. Opportunity for advancement and high visibility in this role.

Job Summary:

We are seeking an experienced individual to join client's Owner Furnished Equipment (“OFE”) contract management team, which purchases long lead, large-scale equipment and oversees the delivery, handover, and installation, in some cases to various project sites, and other locations as necessary.

The OFE Contract Coordinator will contribute as an integral member of the OFE contract management team that supports the OFE project management group. This individual will work closely with internal stakeholders to provide comprehensive contract management expertise, working alongside internal legal, risk, project controls, finance, and other parties with the objective of achieving business objectives and driving performance.

The OFE Contract Coordinator will report to the Director of OFE Contract Management, who will be based out of corporate office in Houston, TX.

Key Responsibilities:

• Contribute to the overall leadership and commitment to OFE contract management performance.
• Participate and lead certain contractual negotiations with key internal stakeholders.
• Review and consolidate all contractual documentation prior to its review and approval by stakeholders.
• Support the development of standards, controls, policies, procedures, and vendor performance metrics.
• Maintain timely awareness of contract measurement and performance requirements against baseline; analyze and communicate potential changes; recommend corrective actions to stakeholders post-award through closeout.
• Attend meetings with vendors and identify and communicate any potential claim risks.
• Support the change management process and ensure impacts are incorporated into cost and schedule forecasts.
• Control and coordinate communication to and from company and external parties by drafting formal communications in accordance with contract provisions.
• Prepare regular and timely progress reports relating to contract status and performance by company vendors for circulation to executive management and other stakeholders highlighting any issues and potential risks.
• Review contractor monthly reports and assess compliance with contractual requirements.
• Ensure the capture of project close-out information, including lessons learned to improve contract management requirements and templates for future contracts.

Qualifications:

• Bachelor’s degree in business, supply chain management, law or related discipline.
• Minimum of 7 years of supply chain experience, preferably in an Owner’s team environment, managing and executing full contract lifecycle activities.
• Large-scale project ( $1B) experience is preferred in the construction, oil and gas, mining, and power generation sectors. Experience in LNG is highly preferred.

Skills:

• Ability to build and maintain strong professional relationships and engage with multiple stakeholders across many disciplines within the organization.
• Ability to manage and oversee the pre-award processes from initial request through execution of the final agreement.
• Demonstrated ability to build and manage supplier relationships and long-term partnerships.
• Ability to identify, monitor, and manage potential claims.
• Demonstrated ability to understand a demanding, technical, and complicated project execution program and the ability to communicate progress, complex issues, and risk scenarios to a technical and executive-level audience.
• Strong understanding of various legal and commercial terms and ability to communicate legal provisions in layman’s terms.
• Experience working in CLM systems, SharePoint, and Microsoft Office Suite, along with experience in other contract management and procurement tools.
• Strong negotiation and dispute-resolution skills.
• Strong understanding and experience with various contract types, commercial models, and strategies.
• Strong critical and conceptual thinking skills.
• A high degree of motivation and self-starting capabilities. Proven ability to prioritize, work under pressure, and manage multiple complex priorities with minimal guidance at any given time.