Payroll Administrator (Intl payroll)

Our international law firm client is adding to the payroll team. Located downtown Austin, TX this role will be on-site daily and report to the compensation director.

The Payroll Administrator is responsible for maintaining accurate and up-to-date international employee data within the firm’s financial and payroll systems, facilitating the accurate processing of regular and special payrolls, and ensuring compliance with regulatory and organizational standards.

Assists the Payroll and Partner Compensation Manager in processing the payroll for non-US

employees and partners, ensuring that all processes and procedures are carried out in

accordance with defined criteria.

• Assists with the processing of various pay adjustments and exceptions within payroll processing

deadlines.

• Imports and verifies timesheet data to facilitate payment to hourly employees.

• Prepares and issues employee wages via cash, check, or electronic transfer.

• Prepares and distributes tax forms and related documentation including P45, P60 and P11d;

assists employees with completion as needed.

• Performs daily system updates of employee information in the firm’s financial system and is

responsible for updating direct deposit information in the firm’s payroll system.

• Collaborates with the HR, Benefit and Talent teams as well as 3rd parties as necessary to

complete each payroll accurately.

• Interprets and understands payroll reports and tax ledgers generated from and supporting each

payroll run and converses with the firm’s payroll vendor regarding tax entity and or deduction

changes.

• Obtains information from the firm’s payroll system each payroll to be loaded into the firm’s internal

detailed pay table. Reconciles information each pay period to ensure accuracy between the detail

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pay history table, the financial system, the HR system and the firm’s payroll system

• Processes statutory payments, including Pensions, Statutory Sick Pay, Statutory Maternity Pay,

PAYE, and National Insurance contributions.

• Complies with and maintains payroll information for employees utilizing the firm’s payroll reporting

module, including the creation and troubleshooting of ad-hoc reports.

• Performs routine audits to ensure accuracy between the financial system, the HR system and the

firm’s payroll system.

• Creates files and compiles and reviews all payroll-related paperwork for newly hired employees

for accuracy.

• Assists with the electronic filing of payroll- and employee-related records to maintain an orderly

and paperless environment.

• Play an active part in the development and evolutional of processes around the compensation

processes.

• Participate in bank reconciliations related to payroll and dividend accounts.

• Create annual guaranteed payment schedules for solicitors using firm relevant exchange rates

where appropriate.

• Recalculate monthly guaranteed payments including deductions, reimbursements, as appropriate.

Additionally calculate necessary true-up and special payments as required by the firm.

• Software administrator and “guru” of various payroll software as well as internal dividend system

Education:

Bachelor’s degree in Accounting, Finance or related discipline.

Experience:

• Five years’ experience working with various payroll systems, including but not limited to ADP

Workforce Now and/or ADP Celergo.

• Experience working in non-US capacity; multiple currencies, non-US benefits, etc. is beneficial to

this role but not required. Ability to quickly learn these non-US concepts will be required in place

of experience.

Special Knowledge:

Understanding of Generally Accepted Accounting Principles as they relate to Payroll General Ledger

accounts, knowledge of taxing and garnishing entities.

Technical Skills:

Knowledge of multi-system integration and data sharing, advanced Excel capability. Ability to perform

complex mathematical skills to facilitate gross to net calculations across multiple pay cycles