Contracts Clerk - Vacation Village by Vacatia

The Contracts Clerk at Vacation Village by Vacatia is responsible for accurately preparing, processing, and managing sales contracts and related documentation. This role ensures compliance with company policies and legal requirements while providing administrative support to the sales office. The Contracts Clerk plays a vital role in maintaining organized records, verifying contract details, and assisting both sales representatives and customers with contract-related inquiries.

This is a multi-functional position requiring excellent team work and time management skills. The Contracts Clerk provides daily office support for sales representatives, and indirectly their prospective customers, by typing contracts.

Job Responsibilities:

• Verifies accurate completion of worksheets and proofreads contracts prior to printing
• Processes, scans and mails contract paperwork, including changes to contracts.
• Reviews exchange company applications to ensure accuracy and completion
• Completes customer correspondence, addendums to contracts, and letters for payment
• Assists customers with inquiries after sale; including various requests for payment modifications and questions with their ownership
• Facilitates communication with the closer and/or salesperson

Requirements:

• Must be able to work in a fast-paced environment while focusing on detail
• Must have good working knowledge of Microsoft Office and the ability to learn internal Company software for contracts
• Must have the ability to read and analyze contract documentation
• Must possess basic math skills with the ability to count and work with money
• Must possess excellent customer service skills with a strong emphasis on a positive attitude and effective communication skills
• Must have open availability to work weekends, holidays and extended hours if needed
• Notary Public Commission or willing to get certified

Work Environment:

• Office setting within a dynamic sales environment.
• Must be able to sit, stand, and use office equipment for extended periods.
• May be required to work under time-sensitive conditions to meet sales deadlines.

Benefits:

• Dental Insurance
• Health Insurance
• Vision Insurance
• Paid Time Off

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Weekends

This position offers an opportunity to be part of a high-energy sales team, contributing to the efficiency and accuracy of contract processing. Join us at Vacation Village by Vacatia in Williamsburg, VA, and be an integral part of our growing organization!