Contracts Clerk Vacation Village by Vacatia

The Contracts Clerk at Vacation Village by Vacatia is responsible for accurately preparing, processing, and managing sales contracts and related documentation. This role ensures compliance with company policies and legal requirements while providing administrative support to the sales office. The Contracts Clerk plays a vital role in maintaining organized records, verifying contract details, and assisting both sales representatives and customers with contract-related inquiries.

Essential Duties and Responsibilities

• Prepare and process sales contracts and related documents accurately and efficiently.
• Verify contract details for accuracy, completeness, and compliance with company policies and legal guidelines.
• Maintain and organize contract files, ensuring all documents are properly stored and accessible.
• Input and update contract data in the system for accurate record-keeping and reporting.
• Assist sales representatives by providing necessary contract documentation and ensuring all required information is included.
• Coordinate with the finance and verification teams to ensure contract accuracy and proper execution.
• Address and resolve contract discrepancies or missing documentation promptly.
• Provide assistance to customers regarding contract-related inquiries and clarifications.
• Generate reports and summaries as needed for management and compliance purposes.
• Perform other administrative duties as assigned to support the sales office.

Experience and Qualifications

• High school diploma or equivalent; relevant experience considered.
• Previous experience in contract administration, sales support, or office administration preferred.
• Strong attention to detail and ability to work with accuracy in a fast-paced environment.
• Excellent organizational and data entry skills.
• Proficiency in Microsoft Word, Excel, and in-house contract management software.
• Strong communication and interpersonal skills to effectively interact with sales teams and customers.
• Ability to handle confidential information with professionalism and discretion.
• Availability to work weekends, holidays, and extended hours as needed.
• Bilingual in English and Spanish preferred.

Work Environment

• Office setting within a dynamic sales environment.
• Must be able to sit, stand, and use office equipment for extended periods.
• May be required to work under time-sensitive conditions to meet sales deadlines.

This position offers an opportunity to be part of a high-energy sales team, contributing to the efficiency and accuracy of contract processing. Join us at Vacation Village by Vacatia in Las Vegas, NV, and be an integral part of our growing organization!