Manager, Payroll

General Purpose

Provide leadership and guidance to the payroll team. Oversee the preparation and disbursement of payroll by the respective scheduled pay dates. Manage day-to-day operations to ensure accurate and seamless payroll processes are compliant with all federal, state, and local statutory regulations. Guide the adaptation of payroll systems to accommodate evolving legal and management mandates for enhanced efficiency and effectiveness.

Job Duties and Responsibilities

• Oversee the end-to-end payroll processes (e.g., payroll processing, garnishments, bonuses, unemployment, tax compliance across multiple states, and reporting)
• Provide guidance to ensure accuracy and timeliness in the calculation and distribution of employee wages, salaries, and other compensation
• Stay up to date with and manage the complexities of all federal and state wage taxation, payroll laws and regulations, including tax withholding, wage and hour laws, and state-specific requirements
• Act as an escalation point for employee payroll inquiries and resolve issues or discrepancies
• Identify opportunities for process enhancements and automation in payroll procedures
• Collaborate with the HRIS department to implement necessary system enhancements and integrations
• Maintain and safeguard accurate payroll records, ensuring compliance with record-keeping requirements
• Conduct periodic audits and analysis of payroll data to identify trends and areas for improvement
• Establish and maintain strong internal controls to prevent fraud or errors in payroll processing
• Generate and distribute various payroll reports to management and other departments as needed
• Prepare and present payroll-related metrics and data for analysis and strategic decision-making
• Provide guidance to the payroll team, fostering a collaborative and high-performance culture. Conduct regular team meetings, set goals, and evaluate team performance
• Coordinate with payroll service providers, third-party vendors, and external consultants as needed
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Education and Experience

• Undergraduate degree in Finance, Accounting, Business Administration, or a related curriculum (or equivalent combination of experience and education)
• 5-8 years of payroll experience in a multi-state environment or related experience coupled with demonstrated leadership attributes, team leadership, or supervisory experience; 1 year of management experience preferred
• 5 years payroll software and systems experience
• Certification and/or License - Certified Payroll Professional preferred

Knowledge, Skills, and Abilities

• In-depth knowledge of payroll software and systems
• Able to manage payroll for a large company, especially in a multi-state environment including a thorough knowledge of federal and state payroll regulations, tax laws, and wage and hour laws
• Able to develop, manage, and lead direct reports
• Able to promote a team environment
• Excellent attention to detail, organizational, analytical, time management, and problem-solving skills in a fast-paced environment
• Exceptional communication and interpersonal skills, including the ability to provide excellent customer service to employees
• Able to identify and handle priority and/or sensitive issues with discretion and a commitment to confidentiality
• Able to make independent evaluation of a situation, exercise judgement, and execute plan to accomplish goals
• Able to respond courteously and efficiently to inquiries, complaints, and requests
• Able to work in high volume, fast-paced, and deadline driven environment
• Able to handle multiple projects simultaneously
• Knowledge of and skill with Microsoft Office Suite and company computer systems
• Must be able to read, write and speak English

An Equal Opportunity Employer