What are the responsibilities and job description for the Contract Manager position at Dakota County, Minnesota?
General Description
POSTING TYPE: Open competitive
DEPARTMENT: Finance
HOURS: Full-time
SALARY GRADE: 110
LOCATION: Hybrid/Hastings, ADC/West St. Paul, NSC
UNION: None
CLOSE DATE: 4:30 p.m. on 1/8/2024
The Contract Manager is responsible for managing and monitoring the solicitation and purchase of contracted services primarily for the Community Services Division. This position will supervise a team of staff responsible for assessing, modifying, developing, and coordinating the execution of purchased services contracts to ensure the availability of quality, cost-effective services for Community Services’ clients and customers.
Who We Are
Dakota County is Minnesota’s third-largest county in Minnesota. We are located in the south metro and home to more than 415,000 residents. Our Patrol area serves thirteen townships and six small cities, covering 355 square miles. We have a close and positive relationship with those we serve which makes coming to work enjoyable.
The Dakota County Sheriff's Office is a place where you can build a career for a lifetime. We will support you and give you meaningful challenges within a culture grounded by personal growth and well-being. We believe in collaboration, growth, diversity, and stability. We hold each other accountable and expect everyone to take an active role in problem-solving and building a culture of hard work and respect. We believe in serving the members of our community by listening, engaging, and collaborating to solve problems and build solutions with dignity and respect.
Minimum Qualifications
- Bachelor's degree in Business Administration, Public Administration, Finance/Accounting, Political Science, Social Work, Human Services, or a closely related field.
- Four years of contract management experience in a human services agency.
- An equivalent combination of education and contract management experience to total eight or more years.
- Graduate degree in Business Administration, Public Administration, Finance/Accounting, Social Work or related Human Services field.
- Previous supervisory experience.
- Two years of experience in the Community Services Division AND Minimum of one year in program evaluation and/or analysis which includes financial compliance with state, federal and local regulations/mandates, preferred.
Duties & Responsibilities
These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.
1. Manage, direct and administer the operation of contracted services for the Community Services Division.
2. Hire and supervise the activities of professional contract management staff.
3. Consult, coach, and mentor staff in the performance of assigned duties.
4. Develop, revise, implement, and provide oversight to ensure contracted services comply with applicable policies and procedures, laws, rules and regulations.
5. Develop, implement, and supervise innovative and effective contracted services and maintain excellence in service.
6. Evaluate and assess contracted services budget needs, determine and collect needed data. Generate program and activity reports, statistics, and program evaluations.
7. Develop and implement contracting policies, procedures, and requirements consistent with various federal and state mandates, coordinating across Community Services Division.
8. Coordinate efforts between Community Services, Financial Services, Risk Management and county Attorney’s offices.
9. Assist with county budget process as it relates to purchased services; coordinates provider budget requests.
10. Monitor legislative and mandate changes in order to develop programs and implement appropriate contracted services.
11. Inform, present, and promote agency programs and services with various community groups, agencies, or community organizations. Attend, conduct, and participate in unit, department, and Division meetings.
12. Address problems and complaints and take action to resolve.
Essential Functions: 1 - 12
Knowledge, Skills & Abilities and Work Environment
- Considerable knowledge of Community Services Division program areas.
- Knowledge of laws, rules, regulations, and guidelines pertaining to human service programs.
- Knowledge of federal, state and county policies/procedures related to contracted services.
- Knowledge of computer software and information systems.
- Ability to prepare and review budgets and analyze fiscal reports.
- Ability to hire, supervise, train, and evaluate staff.
- Ability to communicate effectively both orally and in writing.
- Ability to problem solve and respond to crisis situations.
- Ability to promote and support agency staff in the performance of their job functions.
WORK ENVIRONMENT: Work is primarily sedentary and is usually accomplished while incumbent is comfortably seated at a desk or table. Some walking and standing may occur in the course of a normal workday or in connection with attendance at meetings and conferences, or while researching files. Items carried typically are light objects such as briefcases, notebooks, and data processing reports. No special physical effort is required to perform the work.
Benefits
- Comprehensive and affordable medical, dental, vision, and other benefits
- Excellent work-life balance
- Generous paid time off (accrual rate starts at four weeks per year)
- Eleven paid holidays and one floating holiday each year
- Pension with a generous employer contribution
- Ability to work from home some of the time
- You submit an online application that includes supplemental questions
- We assign you a score based on your qualifications
- Top scoring candidates are referred to the hiring manager for interview consideration
- We conduct interviews and reference checks before extending an offer
- We extend an offer and conduct background checks
