Administrative Assistant - Teaching & Learning

Administrative Assistant - Teaching & Learning Department

Click on the link to learn more about working for Dalton Public Schools

https://drive.google.com/file/d/1nz5B4Gp0g9IqvpPnPo70C8tPbVnOESyI/view?usp=sharing

Job Purpose:

The administrative assistant supports both the Teaching and Learning department and the Dalton Education Foundation. This position provides administrative and clerical support to facilitate curriculum development, instructional planning, professional learning, and student achievement initiatives.

Duties and Responsibilities:

1. Serve as administrative support to the Associate Superintendent of Academics
2. Support academic programs including Literacy, Math, Science, Gifted, Migrant, Dual Language, and 21^st Century programs by ordering supplies and translating documents
3. Coordinate calendars, schedule meetings, and arrange travel and logistics for departmental activities
4. Prepare, proofread, and distribute communications, reports, memo and presentations
5. Organize and maintain confidential records and department files, both physical and digital
6. Assist with the preparation and coordination of professional development events, training sessions, and curriculum-related initiatives
7. Track departmental budgets, process purchase orders, and manage supply inventories
8. Communicate effectively with school personnel, families, and community stakeholders on behalf of the department
9. Compile data and generate reports for state, district and department use
10. Organize major district events including Young Georgia Authors, Choral Festival, Art Fair, Social Studies Bee, REACH Scholars, Elementary Track meet, New Teacher Induction, District 3D Day, Leadership Symposium, and Pre-K registration.
11. Design event programs, flyers, certificates, and media presentations
12. Coordinate invitations, awards, catering, setup, and cleanup
13. Maintain relationships with vendors and community partners
14. Manage donation records, grants, and scholarship processes for the Dalton Education Foundation
15. Support annual fundraising and recognition events such as Paint the Town Red, Tom Jones Award, Dale Cook Award, and others
16. Maintain Foundation records, assist with trustee meetings, and produce marketing materials
17. Perform other duties as assigned

Preferred Qualifications:

• Education & Experience
• High school diploma or GED required; college degree preferred.
• Experience planning events and supporting leaders or teams.
• Bilingual fluency (English/Spanish) preferred, especially for translation of documents and communication with diverse families.
• Skills
• Strong organizational and time management skills.
• Excellent communication skills—both written and verbal.
• Friendly and professional when working with staff, families, and community members.
• Able to handle confidential information with care.
• Technology
• Comfortable using Microsoft Office (Word, Excel, PowerPoint) and Google tools (Docs, Sheets, Slides, Calendar).
• Experience creating simple flyers, certificates, or presentations is a plus.
• Other
• Willing to work occasional evenings or weekends for events.
• Reliable transportation may be needed for errands or event support.

Work Calendar

This position works 225 days.

Open until filled:

Review of applications and interviews will begin immediately as applications are received and selection of a candidate may occur at any time.

This position is posted for the 2025-2026 school year.

Salary : $18 - $23