What are the responsibilities and job description for the Collections / AR Specialist position at Dan-Kel Concrete Cutting?

Job Description

Salary : $35.00 per hour

Overview :

We are looking for a skilled and motivated Collections / AR Specialist to join our dynamic team. The ideal candidate will have a strong background in accounts receivable, collections, and be well-versed in mechanics lien laws, as well as certified payroll and general payroll processing. This role is essential in ensuring that payments are collected efficiently, liens are filed properly, and payroll is processed accurately, all in compliance with relevant regulations. If you have a proven track record in collections, a solid understanding of lien laws, and experience with certified payroll, we encourage you to apply.

Key Responsibilities :

Collections : Actively follow up on overdue accounts and initiate the collections process, working to ensure timely payments are received from clients, subcontractors, and other stakeholders.
Mechanic's Lien Compliance : Manage all aspects of mechanics lien filings for unpaid accounts, including preparing lien documents, monitoring filing deadlines, and collaborating with legal counsel when necessary to secure payment. Ensure all filings are in compliance with local and state lien laws.
Payroll Processing : Oversee certified payroll processing for employees and subcontractors, ensuring all reports are compliant with prevailing wage laws and other relevant regulations.
Certified Payroll Reports : Prepare and submit certified payroll reports for government projects, ensuring timely and accurate reporting as required by law. Ensure proper documentation of payroll records for compliance with federal, state, and local regulations.
Communication : Serve as the point of contact for customers, subcontractors, and internal teams to address collections issues, and payroll concerns.
Aging Reports & Reconciliation : Regularly update and maintain the accounts receivable aging report, tracking outstanding invoices and documenting all communications and actions taken to collect payments.
Compliance & Documentation : Ensure that all collection and lien actions are in compliance with legal requirements, industry standards, and company policies. Maintain accurate records for audits and reporting purposes.
Collaboration with Legal Team : Partner with legal counsel for escalation of collection issues, lien filings, or disputes that require legal intervention.

Required Skills & Qualifications :

Minimum of 3-5 years of experience in accounts receivable, collections, or a similar role, preferably in the construction industry.

Strong understanding of mechanics lien laws and experience with lien filings in various jurisdictions.

Proven track record of successful collections, with the ability to handle difficult conversations while maintaining professional relationships.

Experience processing certified payroll and knowledge of prevailing wage laws.

Proficiency in payroll processing, including calculating deductions, benefits, and overtime.

Strong knowledge of construction-related contracts, including subcontractor agreements and payment terms.

Strong organizational skills, with the ability to manage multiple accounts and projects concurrently.

Proficient in accounting software such as QuickBooks, Procore, LCPtracker, and Microsoft Office Suite

High level of attention to detail and accuracy, particularly with invoices, lien filings, and payroll.

Excellent written and verbal communication skills, with the ability to explain complex billing and payroll issues clearly and professionally.

Ability to work independently and as part of a team to meet deadlines and achieve goals.

Compensation :

Competitive salary based on experience, plus benefits including health insurance, retirement plan, paid time off, and more.

Benefits :

Competitive salary based on qualifications and experience.

Opportunities for career advancement and professional development.

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Pay based on skills and / or qualifications

Pay : $35.00 per hour

We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.

Salary : $35

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Collections / AR Specialist

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