Administrative Assistant - Health Services

Responsibilities

Clerical and Administrative Tasks:

• Answer phones, direct calls, and respond to inquiries.
• Maintain student health records, including immunization records, allergies, and medical conditions.
• Schedule student appointments with the school nurse or external healthcare providers.
• Prepare reports, letters, and other documents.
• Perform filing, photocopying, and document organization.
• Manage and order health office supplies.
• Assist with registration activities, including collecting health and immunization records.
• Maintain a clean and organized health office.

Health-Related Support:

• Communicate with parents, healthcare providers, and other departments regarding student health needs.
• Provide health information and resources to students, parents, and staff.

Other Responsibilities:

• Assist with special events and activities in the school health office.
• Maintain confidentiality of student health information.
• Attend required in-services and training sessions.
• Perform other duties as assigned.

Qualifications

• Education: High school diploma or equivalent required; associate degree or higher preferred.
• Experience: Prior administrative, clerical, or healthcare-related experience preferred.
• Skills & Competencies:
  • Strong organizational and time-management skills.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and electronic record-keeping systems.
  • Excellent verbal and written communication skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Ability to multitask and work in a fast-paced environment.
  • Strong interpersonal skills to interact with students, parents, and staff professionally.
  • Bilingual preferred

• Work is performed in a typical office setting.
• Required to sit, talk, listen, stand, walk, stoop, and reach with hands and arms.
• Occasional lifting of up to 10 pounds.
• Normal vision requirements.
• Use of office equipment, telephones, and computers.

Working Conditions

• Full-time position with benefits
• Salary: Grade 3/52 Weeks as per UPSEU bargaining unit contract