What are the responsibilities and job description for the Event Planning Specialist position at Dance Team Union?
Job Overview
The National Event Coordinator plays a critical role in planning and organizing DTU's national competitions. As part of the Event, Sales, and Marketing Teams under the supervision of the Director of Operations and Championships, this position is responsible for ensuring seamless event execution.
In addition to national competitions, the National Event Coordinator assists the Events team with regional and state events throughout the year. This includes assisting with camps during summer months as needed.
This position requires travel to events across the country, where you will work closely with the rest of the DTU events team to set up, run, break down, and complete other essential tasks to guarantee events run smoothly.
You will also be required to travel to DTU's headquarters in Antioch, TN, for a few weeks prior to each national competition and on an as-needed basis during the planning period before the start of each season.
Daily meetings via video call are also a requirement, Monday through Friday during business hours of 9 a.m. You will need to communicate accurately and politely with customers, staff, vendors, and company ownership.
A polished and professional image must be presented to customers, including in person at events. Heavy email flow and significant seasonal time demands require handling in a professional and organized manner.
Key Responsibilities:
The National Event Coordinator plays a critical role in planning and organizing DTU's national competitions. As part of the Event, Sales, and Marketing Teams under the supervision of the Director of Operations and Championships, this position is responsible for ensuring seamless event execution.
In addition to national competitions, the National Event Coordinator assists the Events team with regional and state events throughout the year. This includes assisting with camps during summer months as needed.
This position requires travel to events across the country, where you will work closely with the rest of the DTU events team to set up, run, break down, and complete other essential tasks to guarantee events run smoothly.
You will also be required to travel to DTU's headquarters in Antioch, TN, for a few weeks prior to each national competition and on an as-needed basis during the planning period before the start of each season.
Daily meetings via video call are also a requirement, Monday through Friday during business hours of 9 a.m. You will need to communicate accurately and politely with customers, staff, vendors, and company ownership.
A polished and professional image must be presented to customers, including in person at events. Heavy email flow and significant seasonal time demands require handling in a professional and organized manner.
Key Responsibilities:
- Assist with other event planning tasks not related to DTU national competitions in conjunction with the Events Team for Camps, Regionals, and Sponsored Events.
- Clearly and effectively communicate with customers for all event details including registration, on-site experience, and close out tasks.
- Plan apparel stores and pre/post event processes, signage, social media, photography, videography, and other relevant projects and deliverables for national competitions.
- Coordinate with the Registration Department to prepare all information needed to release client registration for national competitions, including park tickets, meal tickets, apparel pre-orders, and any other items sold during the registration process.
