Job Description
Job Description
Senior Administrative Assistant & Office Manager Job Description
Dark Horse Consulting Group, Inc.
Location : LODO / Financial District Denver, Colorado
Position Description :
Dark Horse Consulting Group (DHC) is the longstanding global leader in strategic and operational consulting in the field of Cell & Gene Therapy. The Senior Administrative Assistant will report to the Director of Administration and will be responsible for the management and maintenance of DHC’s Denver, Colorado office. They will also be responsible for providing administrative support to DHC Consulting & Enabling Functions team globally. This person will organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency, and safety. Position requires physical presence in the office the majority of weekdays during business hours.
Responsibilities :
Administrative Operations of the Office of the CEO
- Collaborate effectively with the CEO and diverse personalities while maintaining professionalism and adaptability
- Coordinate complex international travel for the CEO, orchestrating travel logistics with precision, prioritizing adaptability and meeting the dynamic needs of executive leadership
- Serve as the primary gatekeeper—balancing professionalism and assertiveness to manage access to the CEO
- Exhibit poise and professionalism in interactions with C-Suite executives, demonstrating confidence and professionalism in private conversations, public engagements, and client-facing scenarios
- Proficiently handle complex scheduling and meeting coordination across multiple time zones
- Manage overall office operations, ensuring processes and procedures are organized, correspondence is controlled, filing systems are maintained, and supplies are stocked
- Act as the primary point of contact for building management, maintenance, mailing, shipping, supply orders, and general office needs
- Track and manage office supplies and IT inventory to avoid interruptions
Additional Corporate Support
Support Consulting & Enabling Functions teams by managing calendars, scheduling appointments, and coordinating travel plansPartner with the Business Development team to arrange logistics for conferences, including, but not limited to, booking travel and lodging, ordering swag and materials, completing registrations, and organizing mealsAct as a backup for administrative staff during absencesWork closely with the administration team to support both day-to-day operations and larger-scale projectsIT Coordination
Coordinate with IT vendors to maintain office equipment and address IT needs as necessaryEnsure the security, integrity, and confidentiality of data within the office environmentEvent Management
Project manage or assist in planning events such as happy hours, corporate dinners, holiday parties, and team retreatsManage in-person meetings : greet guests, ensure meeting spaces are clean and prepared, order food, and handle other related tasksRequirements :
Must be available in the office at least three days per week during business hours. If the CEO is on-site more than three days, the role requires full on-site availability to align with the CEO's scheduleDemonstrated ability to effectively communicate and complete all duties accurately and efficientlyComfortable in a fast-paced, dynamic environment that may require effective navigation of ambiguous situations by assessing circumstances and determining the best course of action without explicit instructionDemonstrated punctuality and consistent reliabilityProven ability to handle sensitive and highly confidential information with the utmost discretion and integrityExcellent prioritization and time management skills, including the ability to handle multiple tasks and manage numerous projects simultaneouslyHighly organized, with a professional demeanor well-suited for problem-solving in a corporate environmentDemonstrated financial stewardship and ability to operate within budgetsExceptional written and verbal communication skills with the ability to represent Dark Horse Consulting in a professional, friendly, and globally diverse environmentPositive attitude and flexibility, with a willingness to take on additional tasks or responsibilities as neededAbility to manage complex international travel logistics, including itinerary planning, addressing contingencies, and ensuring seamless execution across multiple time zonesMaintain a polished and professional appearanceEducation and Experience :
Bachelor’s degree or equivalent required2 - 4 years of organizational office experience in a corporate environmentBackground in financial or professional services preferredFluency with Microsoft Office suite and Apple devices essentialPay Range :
60,000-$70,000
Salary : $60,000 - $70,000
