What are the responsibilities and job description for the Arts & Sciences Department Administrator position at Dartmouth College?

Position Information

Posting date	01/29/2025
Closing date
Open Until Filled	Yes
Position Number	1128718
Position Title	Arts & Sciences Department Administrator
Department this Position Reports to	Religion
Hiring Range Minimum	Inquire Within
Hiring Range Maximum	Inquire Within
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule	Monday - Friday, 9am - 5pm
Location of Position	Hanover, NH 03755
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	To manage, oversee and coordinate all administrative functions of the department/program, including prioritization of multiple activities. To advise and support the Chair and faculty on programmatic and administrative matters, ensuring efficient, accurate and timely operations and sound fiscal management.
Description
Required Qualifications - Education and Yrs Exp	Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Experience At least 2-4 years relevant experience in a highly autonomous setting. Skills & Knowledge Excellent verbal and written communication and interpersonal skills. Strong planning and organizational skills. Knowledge of financial and budget principles and procedures. Ability to acquire new technical skills and implement new procedures. Attention to detail and accuracy. Ability to work independently and as a team member. Ability to maintain confidentiality and security. Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.
Preferred Qualifications	Excellent problem solving, communication, supervisory, financial, and organizational skills. Demonstrated ability to work well with diverse constituencies. Strong computer skills. Prior familiarity with higher education setting helpful.
Department Contact for Recruitment Inquiries	Christopher MacEvitt
Department Contact Phone Number	603-646-2012
Department Contact for Cover Letter and Title	Christopher MacEvitt, Chair, Religion Department
Department Contact's Phone Number	603-646-2012
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/77407

Key Accountabilities

Description	Administration Independently manages, oversees and coordinates all administrative functions and activities of the department/program.
Percentage Of Time	15%

Description	Budget Develops, manages and reports on department/program budget within parameters set by DOF Fiscal Office including operating accounts, gifts and endowments.
Percentage Of Time	5%

Description	Financial Management Oversees, reconciles, and reports on all financial matters for the department.
Percentage Of Time	10%

Description	Faculty Support Coordinates and organizes faculty searches, visiting and research faculty appointments, tenure cases, annual reports and other internal department/program support.
Percentage Of Time	10%

Description	Curriculum Support Assists chair with teaching course schedule, coordinates cross-listing of courses, communicates requirements to students, tracks majors and minors, acts as liaison for department with Registrar's Office. Serves as liaison with the appropriate Associate Dean of Faculty regarding faculty teaching schedules and course counts.
Percentage Of Time	15%

Description	Communications Serves as the primary point of contact representing the program to the institution and external constituencies, including maintaining the website, social media and newsletters as well as coordinating stewardship efforts.
Percentage Of Time	10%

Description	Event Coordination Responsible for the management, coordination and implementation of all department events including department meetings, lectures, workshops, conferences, faculty, guest speakers, student presentations, open houses, social gatherings, alumni events and seminars.
Percentage Of Time	15%

Description	Information Management Adhering to institutional policies and procedures, maintains a comprehensive array of manual and electronic records such as inventories, budgets, majors/minors records, student information and personnel files, determines retention and disposition for specific information not otherwise covered by institutional policies.
Percentage Of Time	10%

Description	Facilities Facilitates facilities matters such as lab renovations and building improvements as well as general maintenance issues and upkeep, office space assignments and access issues.
Percentage Of Time	5%

Description	Human Resources Hires, trains and supervises and evaluates administrative assistant and student employees according to department/program administrative structure. Works with faculty on HR issues such as staff hiring, performance management, compensation and terminations.
Percentage Of Time	5%

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of underrepresented groups are encouraged.

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