What are the responsibilities and job description for the Leadership Giving Coordinator position at Dartmouth College?
Position Purpose
Serving as a key partner to Leadership Giving officers, the Leadership Giving Coordinator is responsible for a variety of complex administrative activities in the proactive management of fundraising efforts focused on alumni, parents, and friends of Dartmouth. The Leadership Giving Coordinator will support frontline fundraisers and the team in the planning and execution of domestic and global engagement regional operations, including prospect and volunteer activity. Working closely with the Assistant Director and the regional team, contributes to donor-focused, team-based structures through interaction with cross-functional teams in Advancement to support prospect relationships and management as well as volunteer engagement. Provides comprehensive travel support for multiple frontline fundraisers, supports data management and reporting needs, research requests, and assists in planning and executing strategic development events and communications plans for cultivation, solicitation, and stewardship activities.
Description
Required Qualifications - Education and Yrs Exp
Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
- Five or more years of providing complex administrative support or office experience in related field, preferably in an academic setting
- High level of initiative, autonomy, and attention to detail with commitment to accuracy and producing high-quality work
- Excellent communication and interpersonal skills, diplomacy, and commitment to professionalism
- Excellent customer service and team orientation with ability to effectively collaborate with others
- Excellent organizational and project management skills, including ability to prioritize multiple projects/tasks, plan ahead, and work independently
- Strong technical literacy; highly skilled in the use of Microsoft Word, Excel, Outlook and PowerPoint and other database management software; aptitude for learning new systems
- Good judgment and ability to interact with a diverse group of people internal and external to Dartmouth
- Discretion and confidentiality with donor-related information and sensitive matters
- Strong writing and proofreading skills
- Ability to understand, facilitate, and implement complex scheduling and travel arrangements
Preferred Qualifications
- Demonstrated ability to take personal risks in resolving challenges in a complex work environment
- Customer orientation experience with high-level clients and senior members of an organization
- Experience working with volunteers desirable
Department Contact for Recruitment Inquiries
Cindy Hodgdon Welch
Department Contact Phone Number
603-646-3925
Department Contact for Cover Letter and Title
Cindy Hodgdon Welch, Associate Director of Advancement Business Operations
Department Contact's Phone Number
603-646-3925
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Applicants advancing from a screening interview to a final interview stage will be asked to complete technology assessments in Microsoft Office.
Please note this position is not visa sponsorship eligible.
Please note this position is not visa sponsorship eligible.
Key Accountabilities
Description
- In partnership with fundraisers and donor relations officers, engages in the cultivation of top alumni, parents, and friends of the College. Serves as a key partner with fundraisers and donor relations officers for comprehensive travel planning and itinerary preparation; processes expense transactions in accordance with Dartmouth’s policies and procedures. Assists in supporting programming and events designed specifically to engage the Dartmouth community. Work includes but is not limited to the preparation of correspondence, reports, briefings, and other materials with the responsibility of proofreading for accuracy and making editorial changes and/or suggestions, often securing pertinent information from multiple sources. Participates in fundraising team meetings in support of regional and departmental fundraising efforts.
Percentage Of Time
25
Description
- Supports data management needs of regional frontline fundraisers utilizing complex database systems (including Advance and Data Warehouse) in daily operations to perform tasks, including extracting and synthesizing data to create reports and presentations that facilitate the assessment of committee, prospect, and event work. Work includes but is not limited to researching, collecting, organizing, and summarizing data for use in reports, budgets, meetings, etc. Extracts and synthesizes data reports for gift officers. In addition, utilizes software for email marketing, and tracks event attendance in our content management system (Advance). Assists in the recording and documentation of volunteer’s activity in Advance and helps with communications materials and presentations for volunteer committees. Effectively and efficiently uses word processing, spreadsheet, power point and database programs in daily operations to perform individual tasks and manage projects. Participates in brainstorming to identify tasks and associated activities to be accomplished in a variety of areas: agenda development, scheduling, presentation support, events, and communications. Effectively communicates with a range of offices to help meet objectives through programming and professionally represents the College to volunteers, alumni, and vendors. Partnering with the Assistant Director, ensure consistency in processes and communications in support of fundraising, metrics, event planning, and other activities within the team. Actively participates in coordinator team meetings and shares updates on workflows and projects within the fundraising region. Active participant in knowledge sharing to build skills among the team and foster positive team collaborations.
Percentage Of Time
25
Description
- Updates and maintains a variety of highly confidential records (both electronic and hard copy) using Microsoft Word/Excel, Data Warehouse, and Advance prospect data management systems for fundraisers while insuring proper distribution and coordination of information among Advancement teams. Transmits gifts and verbal/written gift commitments from donors to Gift Recording Office following current best practices and guidelines. Uses sound judgment regarding the disclosure of confidential or sensitive information
Percentage Of Time
25
Description
- Serves as a liaison between college staff, alumni, students, and those outside the College. Performs special services for donors/prospects, such as responding to information requests, arranging special appointments and presentations, etc. Work includes but is not limited to responding, tracking, and following through on all requests while providing guidance, detailed information, and answers to questions in a thoughtful and thorough manner.
Percentage Of Time
10
Description
- Actively assists fundraisers in organizing special events, designing event communications, mailing invitations, coordinating logistics (including tracking of budgets and expenses) and other activities with various services, both internal and external, relating to alumni, parents and friends visits to Dartmouth.
Percentage Of Time
10
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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
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Performs other duties as assigned. -5%
