What are the responsibilities and job description for the Operations Director position at Dartmouth College?

Position Information

Posting date	12/20/2024
Closing date
Open Until Filled	Yes
Position Number	0967800
Position Title	Operations Director
Department this Position Reports to	Epidemiology
Hiring Range Minimum	$118,800
Hiring Range Maximum	$148,500
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule	M-F 8am-5pm
Location of Position	Lebanon, NH 03766 46 Centerra Parkway
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.
Is this a grant funded position?	No
Position Purpose	Provides leadership, direction, and support for the Geisel School of Medicine research and administrative operations in support of the Department Chair or Program Director. Applies a thorough understanding of the principles and practices of financial management, research management, organizational administration, and grants administration to provide the necessary support to the Chair/Director and faculty and their research projects. Collaborates with Geisel central office to improve the efficiency and effectiveness of fiscal operations. Works closely with counterparts across Geisel to continually review processes, identify opportunities for improvement and allocate resources to achieve these goals.
Description
Required Qualifications - Education and Yrs Exp	Bachelor's degree
Required Qualifications - Skills, Knowledge and Abilities	Bachelor's degree in a business discipline or the equivalent combination of education and experience. 7 to 10 years of relevant experience with 5 of those years in management preferred. Experience in grant administration in an academic setting is mandatory. Excellent accounting, management, organizational, and interpersonal skills. Ability to develop, execute, and manage complex budgets. Ability to work effectively, independently, and as a member of a team. Willingness and ability to exercise judgment and initiative and to interact with faculty, personnel, and outside agencies in a professional manner. Flexibility and openness to change. Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities. Attention to detail and accuracy. Ability to maintain and foster confidentiality. Proficiency in database management, spreadsheets, and other computer software. Familiarity with College accounting systems and procedures preferred. Commitment to diversity and to serving the needs of a diverse population.
Preferred Qualifications	Master's degree. Familiarity with Dartmouth College financial systems and procedures.
Department Contact for Recruitment Inquiries	Courtney Baker
Department Contact Phone Number
Department Contact for Cover Letter and Title	Margaret Karagas, PhD
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Yes
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions	This position is located at Dartmouth-Hitchcock Medical Center.
Quick Link	https://searchjobs.dartmouth.edu/postings/77082

Key Accountabilities

Description

Personnel Management 30%

Oversees team in research administration and operations: departmental finances, grant administration, facilities, space planning, and communications.
Ensures timely accomplishment of the workload, compliance with policies and procedures, collaboration with Geisel and College colleagues, and efficient and effective operations.
Coaches, mentors, and evaluates team to meet evolving department needs.
Develops and implements training and professional development plans for staff.
Encourages and fosters a positive team-oriented work environment through effective communication and management.

Percentage Of Time

Description	Financial Management 30% Oversees departmental budget development, preparation and submission of grant applications, analysis of spending patterns/needs, and regular monitoring and communication about the financial status of research and departmental programs. Strategically plans and allocates Epidemiology financial resources. Interfaces with Geisel leadership about financial matters.
Percentage Of Time	30

Description

Department Administration 20%

Improves operational processes and systems to promote efficiency and enhance service in collaboration with Geisel and College administration.
Develops, interprets, and applies financial and administrative policies and procedures that comply with institutional policies and clarify expectations for faculty, staff, and collaborators.
Collaborates with representatives of Dartmouth College, Geisel, Dartmouth-Hitchcock, and other external partners to provide information, seek clarification of requirements, and advance issues of mutual interest.
In partnership with Geisel Faculty Affairs, manages the faculty appointment process.

Percentage Of Time

Description

Grant Administration 20%

Oversees financial and administrative components of faculty grant applications for submission to federal and state agencies and private foundations.
Oversees research plans into scope of work; identifies areas in which costs will be incurred, develops estimates of such costs, provides for administrative costs associated with the research, and budgets accordingly.
Advises on the framing of grant proposals to be responsive to sponsoring agency interests, when needed.
Manages the work of administrative and research staff in preparing and submitting grant applications, including those for multi-center clinical trials.

Percentage Of Time

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of underrepresented groups are encouraged.

Salary : $118,800 - $148,500

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