What are the responsibilities and job description for the Inventory Purchase and Receipt Specialist, Per Diem position at Dartmouth-Hitchcock Health?
Overview
Supports the activities required to monitor and maintain the inventory integrity of stock and responsible for the oversight, and ongoing maintenance of the PAR levels throughout D-HH.
Responsibilities
Assists in the maintenance of the D-HH sites to assure the accuracy of system data.
Performs cyclical physical inventories of Distribution stock to verify on-hand stock status and to identify overages, shortages, or discrepancies
Assists with edits/updates of the Distribution Stock Catalog
Processes return paperwork; assuring proper credits are applied for each par stocking location
Inputs supply requisitions/shopping guide orders
Performs user level programming of hand-held computer
Maintains and updates departmental par level/exchange cart master file listings
Enters data into the call tracking system
Inventories par level supply storage areas utilizing a hand-held computer or manual inventory method
Coordinates with purchasing personnel to resolve purchase order or receipt discrepancies
Performs PAR capacity analysis.
Analyzes inventory/product data, utilizing customized query utilization reports and formulates recommendations for adjustments as necessary to influence effective resource allocations and positive financial outcomes
Meets with department managers or directors to review PAR statistical data and makes recommendations for adjustments which meet the needs of the department and provides for positive financial outcomes for D-HH
Implements approved changes, entering changes to the par level in the MMIS system
Oversees the PAR system.
Updates/maintains department par level and exchange cart master file listings
Performs quality control checks of employee par level, exchange carts and picking/replenishing
Researches and resolves inventory, product and stock issues and problems. Assures internal customers concerns and external regulatory requirements are handled in a professional manner, following up as necessary
Sets up new par stocking locations
Meets regularly with internal customers to review par levels and service issues
Provides leadership to team and assists in the orientation/training of new staff.
Regulatory Compliance a. Responsible for accurate handling, distribution and inventory control of certain pharmaceutical and medical supplies.
Performs other duties as required or assigned.
Qualifications
High school graduate or equivalent required
Three (3) years of experience related to shipping/receiving, warehousing, storekeeping, hospital central service/distribution or inventory control required
Training and/or experience utilizing Microsoft Word, Excel, and Access computer software programs preferred
Knowledge of inventory control principles and procedures
Knowledge of computer data entry/data processing procedures in a Materials Management environment and knowledge of automated Material Management computer systems
Skill in leading teams and the formal and informal direction of others
Skill in planning, organizing and implementing work assignments or projects
Possess good oral, written and interpersonal communication skills and the ability to deal effectively with all levels of staff and leaders across the organization
Ability to work independently as well as in a team environment and perform efficiently under pressure
Ability to take initiative, set priorities and use good judgement
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