What are the responsibilities and job description for the Practice Manager II - Psychiatry position at Dartmouth-Hitchcock Health?
Overview
The Department of Psychiatry seeks a Practice Manager to join a dynamic team focused on optimizing patient access, provider efficiency, and financial sustainability. This role is located at our Academic Medical Center located in Lebanon, NH with hybrid flexibility to work remotely.
In this role, you will have the unique opportunity to work with teams across the health system inclusive of inpatient, outpatient, and interventional settings. The goal is to facilitate the delivery of world class care and demonstrate accountability for daily operations while providing strategic input to both clinical and administrative partners.
We are seeking candidates who have robust organizational, interpersonal, and communication skills with demonstrated success managing complex environments with diverse teams. The successful candidate will also have the ability to develop budgets, monitor operating expenses, track efforts, and succinctly report operating statistics to a variety of audiences.
Responsibilities
Leads the health care team of each assigned section in all aspects of the daily operations of the individual section(s).
Interviews and hires new support staff. Trains new employees in section administrative procedures, evaluates the performance of secretarial/nursing staff, encourages and supports staff education, and fosters personal and professional development of all support personnel. Maintains and promotes a harmonious work environment within the section and handles performance problems up to and including termination.
Continually assesses the sections needs and changes support staff roles and levels.
Assumes leadership responsibility for the operational and informational management systems in all assigned sections. Develops efficient procedures with an emphasis on high quality of patient care. Develops policies and procedures for all internal operating systems. Standardizes systems between sections.
Facilitates a multidisciplinary approach to problem identification and resolution with other departments/sections at D-H.
Identifies and develops new programs or methodologies for delivering the sections' services more effectively and efficiently by initiating and reviewing proposals for modifying operational systems, practices, policies and procedures, and implementing necessary changes.
Develops and carries out a full range of financial management activities of the assigned sections. These include preparation of the annual budget, monitoring sections' performance in relation to budget, and developing strategies for improvement and/or the correction of deviations from budget.
Provides leadership and direction for sections in maximizing revenues and minimizing operating costs/expenses by periodically reviewing patient billing, coding practices and compliance, fee structure, and the implementation of revenue maximization and cost control measures where appropriate. Coordinates these activities with the institutional operating plan and the specific financial plan for the Department.
Assures adherence to institutional standards of practice for nursing care.
Assures adherence to institutional policies and procedures related to Human Resources, Billing, Outpatient and OR Scheduling, Referring Physician Communication Standards, etc.
Perform other duties as required or assigned.
Qualifications
Bachelor's degree of Science with 5 years of related supervisory/ management experience, or the equivalent in education and experience required.
Master's degree preferred.
Excellent organization, interpersonal, oral and writing skills required.
Exemplary leadership qualities.
Prior experience with budgetary preparation and systems development required.
The ability to relate and deal effectively with physicians, administrators, support staff, and the general public with a high degree of tact and discretion required.
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