Student Intern - File Clerk

Position Title:                          Student Intern- File Clerk                      

Hiring Rate:                             $20/hr.           

Location:                                  Albany, NY 

Nature and Scope

DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities and other institutions that serve the public good.  DASNY is divided into five major divisions: Construction Services, Counsel, Executive Direction, Finance & Information Services, and Public Finance and Portfolio Monitoring. The file clerk is under the Building Services unit located in the Executive Direction Division.

Primary Purpose

The File Clerk maintains files, correspondence, documents and materials in accordance with established policies and procedures.

Essential Functions

• Retrieve all files requested by DASNY staff.
• Transmit records to the electronic archival storage system.
• Review, verify, record, process and/or reconcile data.
• Develop, prepare, and/or maintain various spreadsheets, databases, charts, logs, reports, etc.
• Prepare correspondence, form letters, forms and other documents as necessary.
• Research and prepare responses to routine inquiries and/or requests for information, prepare draft correspondence, and respond directly to routine inquiries.
• Assist with reports and summarizing information as needed.
• Research information, compile data and prepare findings as requested.
• Undertake special assignments as directed.
• Maintain regular, consistent attendance and punctuality in accordance with DASNY policy.
• Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination. (Standards can be found on the intranet).

Work Environment

Standard office environment, including the use of one or more of the following:  JLG Lift, rolling staircases, PC, telephone, fax machine, printer, copier, scanner, electronic stapler/hole punch/date stamp, shredder.

Minimum Qualifications

Must be a matriculated undergraduate (freshman level or above), or first year graduate student pursuing a degree in Office Administration, Business Administration/Management, or related field.

Essential Skills

• Knowledge of alphabetical and numerical file systems.
• Strong interpersonal skills.
• Basic knowledge of PC applications such as Outlook, Excel, Access, Word and PowerPoint.
• Demonstrated organizational skills and ability to prioritize.

Salary : $20