What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at Dassault Aviation?
Under the supervision of the Senior Vice President Sales - US / Canada (and or VPs, as assigned), the Administrative Assistant for U.S. & Canada Sales directly supports the activities of the team responsible for new Falcon sales into North America.
PRINCIPAL DUTIES / RESPONSIBILITIES (ESSENTIAL FUNCTIONS) :
- Assist department Sr. VP and / or VP(s) with day-to-day administrative functions.
- Act as a liaison between department Sr. VP and / or VP(s), Regional Sales Directors and Sales Managers based at company headquarters and remotely.
- Type and file correspondence from to the department Sr. VP and / or VP(s).
- Coordinate / make travel arrangements for : Sales Department SVP / VP (s).
- Prepare and submit Travel & Expense Reports for department Sr. VP and / or VP(s).
- Complete, submit for approval and forward to accounting weekly personal and team timesheets.
- Maintain, prepare, update and distribute as requested by sales team : Sales Proposals, Flight Demonstration Requests, Purchase Requisitions, and other documentation related to the sales process. Ensure those documents make their way through required review and approval channels and are properly distributed, recorded and filed.
- Assist department Sr. VP and / or VP(s) in the preparation of annual budget plans and upload such into the company's accounting data entry and tracking tool. Prepare updated department expenditure / status reports from time to time as requested by SVP.
- Track and maintain a log of department product promotion-related expenditures against allocated promo budgets for each Sales Director / Sales Territory, throughout the year.
- Support sales team members in preparing for sales and marketing events including packaging and direct-shipping brochures, equipment required for presentations, giveaway items, etc.
- Assist sales team members in ordering and shipping giveaway items from the online company store or other sources.
- Assist Sales Managers and Directors in responding to website and phone inquiries for product information.
- Assist Sales Managers and Directors and SVP / VP(s) in fielding and appropriately routing incoming phone calls from customers and prospective customers.
- Assist in maintaining physical and virtual sales and marketing-related documentation libraries, including that residing in the team's Customer Resource Management tool(s).
- Support company / team participation in annual industry national and local conventions. To include direct responsibility for coordination of show-related team, company VIP and customer travel, planning for and participating in team and / or customer gatherings during the show, assisting with the management and execution of show operations (at aircraft static display(s) and / or convention hall booth(s).
- Assist in maintaining and updating contact and company information residing in the team's Customer Resource management tool(s). Retrieve information from the database to support marketing and sales initiatives.
- Perform research on companies and / or individuals who may be sales prospects or influencers as part of CRM tool database upkeep and / or for specific sales team projects.
OTHER DUTIES / RESPONSIBILITIES :
Requirements
MINIMUM REQUIRED QUALIFICATIONS :
