What are the responsibilities and job description for the ADMIN ASSISTANT position at Dassault Falcon Jet Corp?
Join Dassault Falcon Jet who is building a flagship Maintenance, Repair and Overhaul (MRO) facility in Melbourne, Florida. Dassault Flacon Jet will serve customers across North and South America and beyond, the complex will accommodate all current Falcon models, (including the new, ultra-long-range Falcon 10X, the largest purpose-built business jet), and will be capable of performing major maintenance and modifications on up to 18 Falcon models.
Dassault Falcon Jet in Melbourne, Florida is seeking a full time Administrative Assistant who will be primarily responsible for answering and directing incoming calls, greeting and assisting all customers, visitors and guests. the position is also responsible for performing clerical functions delegated by the General Manager.
Principal Duties/Responsibilities (Essential Functions)
- Greeting visitors, in person or on the telephone; answering or referring inquiries
- Directs visitors by contacting the appropriate employee or department
- Maintains security; ensures sign in logs are filled out (digital or electronically), issues temporary visitor badges when
necessary. - Maintains customer office and reception area by straitening if needed, ordering, and stocking supplies as well.
- Sort incoming mail for distribution to appropriate personnel
- Report preparation, business correspondence and other material, filing, and scanning documents
- Work with chamber of commerce to hi-lite local area community attractions, business, events, and create a customer
directory of local restaurants, hotels, attractions, car rental agencies, etc…. - Send/Mail Customer Surveys
- Aide internal/external customers as needed with car rentals, hotel reservations, order catering
- Schedule meetings for management with conference room reservation
- Performs other duties as assigned
Minimum Required Qualifications
- High School graduate or equivalent
- Two years receptionist and/or office clerical experience with good typing skills, 60 WPM or more
- Intermediate level proficiency in Microsoft Office Suite, specifically, Word, PPT, and Excel
- Excellent telephone and interpersonal communication skills
- Must present a professional corporate image
- Strong reliability of attendance
- Strong computer skills
- Ability to learn and understand technical aviation terminology
- Ability to stay organized and work with minimal supervision
- Proven ability to work and communicate effectively with managers, supervisors, technicians, and customers in a
business-like professional manner. - Must be able to function throughout the total facility (i.e. up and down stairs, in and out of aircraft) with or without
reasonable accommodation
Additional Desired Qualifications
- Ability to manage time constraints, changing objectives and demanding clientele.
- Customer service oriented
- Lean processes
- Bi-lingual: Spanish/English
Physical Demands and Working Environment
- Primarily a professional office environment.
- Occasional trips to hangar floor, shops, and aircraft.
- Must be able to work overtime and flexible hours as required.
