This position manages the office and work assignments and daily operation of the clerical and administrative duties of the Magisterial District Judge’s office in order to ensure quality and efficient operation. Assigns clerical work and supervises assignments and staff to assure work requirements are carried out with efficiency and accuracy and in accordance with required policies and procedures. Operates computer and software and maintains files, records and lists required by department. Opens, reviews and distributes mail; composes and answers routine correspondence in an independent manner. Types correspondence and prepares other administrative documents and reports as required. Answers telephone inquiries concerning operation and procedures of the department. Maintains financial and/or other department records and documents, and records and reconciles accounts as required. This position has general and administrative responsibility for all payments/collections taken within the office by all staff. Orders office supplies and departmental forms, maintains inventory of supplies as required. Maintains files and required records, journals, manuals or other documented information as assigned. Performs general office duties, i.e., photocopying, dictation, tax, adding machines, etc. as required to carry out essential office duties. Processes bills, vouchers, checks or other documents in accordance with established policies and procedures of department. Assists in compiling and maintaining department statistics. Assists in developing policies and procedures and brochures and/ or in explaining policies and procedures to other clerical staff as required. Interacts with various internal departments as well as external government agencies, vendors, schools, etc. Trains, supervises, and evaluates subordinate staff. Attends meetings, training, seminars as requested.
High School diploma or equivalent, plus Associate degree and a minimum of at least 1 year of full time work experience in a business setting; or a high school diploma or equivalent, and 3 years working experience in a Magisterial District Court in Pennsylvania; or high school diploma or equivalent, plus an equivalent combination of experience and training to include 3 years of administrative and business experience encompassing budgeting, billing, invoicing and records management.
This is a non-union position. The starting hourly rate is $18.52; $38,521.60 annually. This office is located at 501 Mall Road, Harrisburg, PA.
A favorable criminal background check is required.
