What are the responsibilities and job description for the Project Coordinator position at David Evans and Associates, Inc.?
Join DEA's Dynamic Team as a Project Coordinator in Our Transportation Business Unit!
David Evans and Associates, Inc (DEA) is actively seeking an experienced, detail-oriented and proactiveProject Coordinatorto support ourTransportation Business Unitin the Oregon region.This is an exciting opportunity to work with a highly skilled team on impactful projects that shape communities. This role is based in our Portland, OR office.
What You'll Do:
As a Project Coordinator at DEA, you'll take ownership of a variety of responsibilities that are crucial to project success, including:
- Client & Stakeholder Collaboration: Deliver outstanding customer service while working closely with internal and external clients to foster strong relationships.
- Project Financial Management: Partner with project manager for cost forecasting, budget management, and financial reporting to ensure projects stay on track.
- Contract & Change Management: Manage contracts, scope changes, and change orders, ensuring compliance and timely delivery.
- Invoicing: Prepare project invoices and progress reports, including processing subconsultant invoices.
- Data Compilation & Analysis: Support budgeting, accounting documentation, and data analysis to monitor financial health and project progress.
- Document Preparation & Quality Control: Support for document deliverable preparation and quality reviews.
- Team Collaboration: Seamlessly collaborate with internal teams, subconsultants, and clients, working on scope and fee development while tracking project status.
- Meeting Coordination & Follow-Up: Organize project meetings, prepare agendas and summaries, and follow up on deliverables and action items.
- Tracking & Auditing: Ensure contract and task orders are monitored, scope and budget adherence is maintained, and quality audits are performed as scheduled.
- Support Project Managers: Assist with accounts receivable (AR), unbilled (UB), cost-to-complete reports, and earned value reports (EVR).
What We're Looking For:
- Proactive Problem-Solver: Strong attention to detail with critical thinking and problem-solving skills. Ability to take tasks from inception to completion.
- Team Player: Ability to collaborate, build trust, and develop innovative solutions within a team environment.
- Communication Skills: Excellent verbal and written communication, able to maintain steady communication flows between teams and clients.
- Financial & Contract Management: Experience with contract administration, invoicing, and general accounting practices (AP/AR). Strong familiarity with managing scope, schedule, and budget.
- Multi-Tasking Skills: Proven ability to prioritize competing requests in a fast-paced environment.
Basic Qualifications:
- Minimum 8 years of experience in a project coordination role.
- Expertise in Outlook, Word, Excel, and financial tracking.
- Experience in customer service and/or quality control.
- Familiarity with contracts, invoicing, and general accounting practices.
Preferred Qualifications:
- Self-Starter: Positive attitude with a high level of accountability.
- Industry Experience: Background in architecture, engineering, or construction projects is a plus.
- Proven experience managing scope, schedule, and budget for complex projects.
- Expertise with SharePoint documentation and site administration.
What DEA Offers You:
We are committed to your success and well-being. By joining DEA, you'll benefit from:
- Comprehensive Benefits Package: Medical, dental, vision, disability, and life insurance.
- Health & Lifestyle Support: Employer contributions to Health Savings Accounts and Lifestyle Spending Accounts.
- Work-Life Balance: Flexible 9/80 work schedule with every other Friday off.
- Career Growth Opportunities: Support for continuing education, training, and mentoring.
- 401k & ESOP: Secure your future with our 401k plan and Employee Stock Ownership Program (ESOP).
- Holistic Well-Being Program: A focus on physical, emotional, financial, career, and community health.
- Competitive Salary: Anticipated range is $54,000 - $90,000, based on your experience and qualifications.
If you're ready to make a significant impact and grow your career in a supportive, collaborative environment, apply today to join DEA and be a part of shaping tomorrow's transportation infrastructure.
DEA is an Equal Opportunity Employer that values diversity in our workplace. We welcome all qualified applicants regardless of race, color, sex, age, religion, national origin, physical or mental disability, pregnancy, marital status, veteran or military status, genetic information, sexual orientation, and all other characteristics protected by law. If you need any accommodation in the application, interviewing or selection process, please let us know. You can e-mail your request to HRQuestions@deainc.com or call 503-223-6663 and ask for Corporate Recruiting.
DEA wants to ensure applicants who apply for jobs electronically are informed of their equal employment opportunity (EEO) protections as part of the application process through the EEO is the Law and Supplement to EEO is the Law posters. In addition, you can review the prescribed pay transparency nondiscrimination provision and learn about DEA’s participation in the E-Verify Program.
Salary : $54,000 - $90,000
