What are the responsibilities and job description for the EARLY CHILDHOOD OFFICE ADMINISTRATOR position at David Posnack Jewish Community Center?
REPORTS TO: EARLY CHILDHOOD DIRECTOR
STATUS/HOURS: FULL-TIME (NON-EXEMPT)
SUMMARY:
The Early Childhood Office Administrator is a full time, year-round position. The Early Childhood Administrator is the ‘face of
the office’; friendly, smiling, calm under pressure, able to multi-task at a front desk with phones, computer, intercoms, security
doors, faculty needs, young children’s injuries/illness, etc. The DPJCC has a very diverse family population. The Early
Childhood Office Administrator must be open to varied lifestyles and cultures. The position requires supporting the DPJCC’s
mission and the goals of the preschool. Flexibility and the desire to be part of a strong team are essential.
EDUCATION/WORK REQUIREMENTS:
- BA/AA Preferred
- CDA/Early Childhood Administrative credentials desirable
- Excellent Communication Skills in English-written, oral
- Proficiency in Spanish and/or Hebrew desirable
- Computer Proficiency in Office Suite: Word, Excel, Outlook, Publisher, Power Point
- Social Media/Internet Communications’ Proficiency: Internet, Instagram, FB, What’s App
- Ability to competitively shop for best pricing of needed supplies; online purchasing
- Ability to work pleasantly and professionally with early childhood faculty/administration
- Ability to show empathy/caring for young children and their families
- Highly organized and able to prioritize; calm under pressure
- Discrete. Ability to deal confidentially with sensitive/private information.
- Must possess or pass and maintain a current Level 2 LiveScan Fingerprinting Background Check
RESPONSIBILITIES INCLUDE:
- Maintain an organized, professional front desk and office area.
- Oversee staff who occasionally cover the front desk; ensure that they keep the area professional and organized.
- Answer incoming calls with a pleasant, calm, smiling, warm demeanor.
- Screen calls, emails, WhatsApp messages; send appropriate responses.
- Learn essentials about the preschool, the Nest, camp, JCC; the phone/intercom system. Be able to answer parents’
- Deal with children brought to the office for a variety of reasons: incidents, accidents, illness, and maintain calm while
- Maintain required forms and documents: attendance, licenses, master calendar, faculty absences/tardies, fire drills, etc.
- Forms may be paper, online in the cloud and/or kept on the computer server.
- Oversee/supervise aftercare staffing assignments.
- Ordering: supplies, snacks, other items as requested.
- Maintain records of purchases, organization of purchase orders, credit card purchases, etc.
- Liaison with other DPJCC departments as needed: Maintenance, Marketing, Membership, etc.
- General typing, filing, record-keeping; communications to parents daily regarding injuries, incidents, illness, etc.
- Inventory and order online: office supplies, paper goods and other items needed by faculty, including snacks.
- Oversee/supervise copying, laminating as needed.