What are the responsibilities and job description for the Administrative Assistant position at David's Loft Clinical Programs?
Position: Administrative Assistant (Multi-Department)
Classification: Administrative
Scope:
At Davids Loft Clinical Programs, we owe our success to people and processes. An
administrative assistant is the supportive force behind both, and we are currently seeking
someone exceptional to take the helm. The ideal candidate will be a problem solver who has
excellent communication skills and impeccable attention for detail. The candidate should also
have experience working in an office environment, performing administrative tasks, and
providing support to coworkers. An ability to multitask, manage complex schedules, and meet
changing deadlines is essential to the position.
Salary: $18-22
Status: Non-Exempt
Responsibilities:
1. Maintain the schedule for transportation Coverage, including sending out reminder emails for
assigned days
2. Maintain the schedule for Friday coverage days, including sending out reminder emails
3. Bi-weekly meeting to go over updates of whats needed or have been completed
4. Reminder emails for Balint Group, Monthly meetings
5. Copy and mail resource materials for clients when needed
6. Manages work calendar for medical and clinical staff
7. Weekly meetings to prioritize work week
8. Maintain lobby area
9. Manages the clinical staff calendars
11. Direct phone calls, faxes, and mail
12. Other duties as assigned to ensure maximum administrative efficiency and support for assigned departments
Requirements and Qualifications:
1. Proven admin or assistant experience
2. Knowledge of office management systems and procedures
3. Excellent time management skills and ability to multitask and prioritize work
4. Attention to detail and problem-solving skills
5. Excellent written and verbal communication skills
6. Strong organizational and planning skills
7. Proficiency in MS Office.
Physical Capacity:
Must be able to sit and stand for 20 minutes and lift at least 10 lbs.
Benefits Include:
Health Insurance
Dental Insurance
Vision Insurance
401K Retirement Plan
- Accumulative PTO
- Paid Holidays
We look forward to hearing from you!
Salary : $15 - $18