What are the responsibilities and job description for the Property Management Assistant position at Davis & Decker Property Management, Inc.?
Davis and Decker Property Management is looking for a detail-oriented and reliable Property Management Assistant to join our team! This part-time position is based in our Navarre office . This position will include hours in our physical office Monday through Friday as well as on-call responsibilities every other week. This position will be assisting our Maintenance Coordinator.
*This is a clerical/administrative position. No maintenance experience required.
Key Responsibilities:
- Scan invoices and attach them to the correct work order or owner portal. Check invoices for accuracy, attach to the correct work order, share to the owner's portal and process in our software system for payment.
- Update maintenance notes for any property upgrades (e.g., new flooring, appliances, roofing).
- Register new appliances as needed.
- Obtain approvals and schedule pest control/termite treatments.
- Assist with scheduling one-time and routine appointments between vendors and tenants.
- Submit and track home warranty claims as needed.
- Assist with providing updates to owners and tenants regarding repair timelines and delays
- On-Call Responsibilities (Every Other Week): Monitor emergency work orders outside of office hours.
- On-Call Hours:
- Monday – Friday: 5 PM – 9 PM
- Saturday & Sunday: 9 AM – 9 PM
- Typical weekly on-call work averages 1–2 hours. A company laptop will be provided.
- Assist in handling emergency maintenance situations by contacting the appropriate vendors and keeping tenants and owners informed.
- Emergencies may include issues like HVAC failures, major plumbing/electrical problems, or appliance malfunctions.
What We’re Looking For:
✅ Strong organizational skills with attention to detail.
✅ Excellent written and verbal communication skills
✅ Ability to multitask and prioritize work
✅ Reliable and responsive, especially during on-call hours.
If you're looking for a flexible part-time role in a dynamic property management company, we’d love to hear from you!
To Apply: Send your resume to jmcmillen@davisanddecker.com
Job Type: Part-time
Pay: $19.00 per hour
Expected hours: 15 – 20 per week
Benefits:
- Paid time off
Schedule:
- Day shift
- Evening shift
- Rotating weekends
Ability to Relocate:
- Navarre, FL 32566: Relocate before starting work (Required)
Work Location: In person
Salary : $19