Assistant Property Manager

Davis is a vertically integrated real estate investment, development and management firm that leverages five decades of experience, the strength of its leadership team and employees and a diversified portfolio to deliver maximum value for its investors and tenants. Headquartered in Boston and investing across the United States, Davis prides itself on taking a nimble, collaborative approach to delivering best-in-class results from complex opportunities. With $12.8 billion in gross asset value invested through real estate equity, debt and fixed-income securities, Davis today owns a real estate portfolio of approximately 15.2 million square feet of healthcare and life science, industrial, retail, office and hospitality properties and more than 5,800 residential units across the United States. For further information, visit www.thedaviscompanies.com.

Responsibilities:

• Promote, establish, and maintain positive relations with tenants via regular proactive communication, meetings, and routine follow-up. Regularly inform the Property Manager of topics discussed and action items to be addressed.
• Manage and follow through on the execution of tenant work order requests with building staff and/or outside vendors to completion in a timely manner.
• Arrange, coordinate, and attend new tenant orientation meetings to review tenant welcome package, move­ in requirements, general property information, rules & regulations etc.
• Regularly inspect tenant space, common areas, base building areas and grounds to ensure a high level of maintenance, regularly interfacing with internal staff and vendors to maintain same.
• Assist Property Manager with the development of RFP's and execution of contracts and purchase orders.
• Regularly monitor service contractors to ensure service is delivered as per contract specifications and that insurance and contract documentation is in order.
• Maintain financial management responsibilities including aiding in the preparation of budgets, accruals, reforecasts, and reporting budget variances.
• Analyze current maintenance programs/procedures and make recommendations to Property Manager that ensures operating efficiency and effectiveness.
• Partner with Property Manager to identify and achieve additional tenant service income.
• Manage tenant move-in/move-outs to include certificates of insurance, signage, move management, closeout, and inspection.
• Coordinate with external contractors (i.e., Janitorial, security, etc.) and internal departments (i.e., engineering, accounting, leasing and construction, etc.) to ensure seamless and cost-effective customer services are delivered.
• Work with the construction department, including attendance at tenant improvement meetings and scheduling shutdowns of building services (e.g., electricity, water, HVAC) to avoid delays of landlord work.
• Coordinate annual tenant warden training and evacuation drills.
• Assist Property Manager with invoice review and processing.
• Maintain a working knowledge of Company databases and information/reporting tools.
• Respond to site emergencies when applicable and participate in company emergency response protocol
• Manage tenant electric meter reading procedure and ensure accurate and timely invoicing including annual reconciliation billings.
• Perform any additional tasks as assigned.

Skills and Qualifications:   

•      BA/BS degree in business administration, real estate or related field require.

•      1-5 years of property management experience (Commercial, Industrial, R&D, and Life Science).

•      Continuing education in the field through RPA or CPM certification courses, and LEED approved courses are highly desirable.

•      Working knowledge and understanding of operating costs, budgeting and related expense control preferred.

•      Demonstrated Proficiency with Microsoft Office products to include Word, Excel and PowerPoint required.

•      Familiarity with ADA and OSHA preferred.

•      Ability to organize and coordinate work efficiently and to set priorities in a demanding work environment.

•     Strong verbal and written communication skills.

•     Strong interpersonal skills.

•      Demonstrated ability to respond to a variety of multiple tasks/situations with both creativity and resourcefulness.

•      Ability to work independently and as a productive member of a team.

•      Ability to work under pressure and meet deadlines.

Compensation and Benefits: Compensation will include a competitive base salary and bonus, and an attractive benefits package.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age (40 or older), marital status, sexual orientation, gender identity/expression, citizenship, real or perceived disability or handicap, genetic predisposition, veteran status, and/or any other protected category in accordance with applicable federal, state or local laws.