Bookkeeper

Agency Description: DAWN Center for Independent Living (DAWNcil) is a grassroots, consumer-driven and consumer controlled nonprofit organization promoting self-direction in order to create, expand, and implement equal access opportunities for people with disabilities. DAWNcil seeks a highly motivated, enthusiastic, outgoing self-starter to work within that mission.

Position Description:
The Bookkeeper position within the organization is responsible for full-cycle accounting and supports several aspects of financial management, including paying bills, reconciliation in QuickBooks, assistance with financial and grant/program reporting, input into budgets and forecasts preparation, assistance with payroll, and some additional record keeping practices.

Essential Duties:
Financial Management:

• Update and maintain all accounting records including program billing, accounts receivable, accounts payable, general ledger entries, and balance sheet account reconciliations, using bookkeeping software;
• Handle payroll information, credit card statements, and cash flow;
• Provide input into budgets for initial/renewed grant applications;
• Support Management with program and grants accounting and ensure that expenditures are consistently aligned with grant and program budgets throughout the grant period;
• Assist the Management with month-end and year-end closing processes as needed;
• Prepare all monthly bills for review before payment.
• Ensure internal paper records are up to date.
• Produce financial statements and track key metrics, and forecast depreciation, profit, and loss.
• Reconcile all accounts as needed and update payroll information

Reporting:

• Support the annual budgeting and planning process in conjunction with the Executive Director;
• Assist in the submission of monthly Medicaid billing in billing system and Medicaid website, as applicable.
• Follow up on all outstanding invoices to ensure proper and timely payment

Payroll:

• Assist with the allocation of payroll expense in the general ledger to the appropriate programs;

Compliance:

• Provide support with quality control over financial transactions and financial reporting;
• Perform some research of technical accounting issues for compliance;
• Comply with local, state, and federal government reporting requirements and tax filings;
• Assist with the annual agency audit process;

Non-Essential Duties:

• Performance of other non-essential assigned duties and tasks

Required Knowledge/Skills/Attributes
•   Must have extensive experience with payroll, financial statements, bank reconciliation, and general bookkeeping.;
•   Advanced knowledge of accounting and computer software; specifically, QuickBooks and Microsoft Office;
•   Strong team player willing to take direction, initiate business activities and work with management staff peers;
•   Self-starter able to work with minimal supervision/direction;
•   Professional demeanor and presentation;
•   Have strong and effective spoken and written communication skills.
•   Creative thinker using sound judgment in workload coordination and in technical matters;
•   Ability to organize work effectively and establish priorities;
•   Ability to meet or exceed deadlines;
•   Ability to make decisions and implement activities impacting the organization’s well-being.

Desired Knowledge/Skills/Attributes
•   Have an understanding of:

• fiscal concepts and ability to understand a P/L;
• business process analysis concepts and tools

• Knowledge of programs and services, benefits, entitlements and supports available to persons with disabilities, as needed and support for the Independent Living Philosophy;
• Experience using Windows editions 8-10 including expertise in utilizing: Outlook;  Microsoft Word/, Excel, PowerPoint, Publisher, Access and SharePoint;
• Strong knowledge of computers/software, internet research, and operation of standard office machinery;
• Ability to travel (day) to satisfy business needs

Education and Experience

• Bachelor's degree or higher from an accredited institution, in accounting, finance or business; 
• 2 years of overall combined bookkeeping, accounting and/or finance experience;
• Preferred previous experience in the not for profit - social services delivery sector;
• Hands on working knowledge/experience using QuickBooks;
• Familiarity with audit activities, budget development and analysis, reporting, and general accounting;
• Some experience in grants management;
• Previous non-profit experience a big plus

Working Conditions
•   Standard Work Week is 9:00 AM – 5:00 PM with a half hour lunch break (37.5 hours), in office, not remote;
•   This position may entail the participation in DAWN public outreach and fundraising events as necessary;
•   This position at certain monthly, quarterly and annual intervals is output intensive relative to program reporting requirements;
•   This position requires day travel from time to time: mileage expense to be reimbursed;
•   This position has no required physical elements needing special designation.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance