House Supervisor

POSITION SUMMARY :

The House Supervisor is responsible for scheduling and managing administrative tasks and program activities for the house, ensuring compliance by providing strict oversight to the direct support staff. The House Supervisor is expected to set a positive management tone for employees and demonstrate leadership in line with organizational values and goals. The House Supervisor oversees the health, safety, and welfare of residents and does not have a scheduled direct care shift but will fill in if needed. The House Supervisor is salaried benefited position accountable to the Residential Program Manager.

The schedule for this position will primarily weekdays 6 a.m.- 2 p.m. or 12 p.m. - 8 p.m. but flexibility is required.

COMPENSATION :

This is a salaried position with a salary range of $43,000-$45,000 annually. There is additional compensation for on-call responsibilities. A lucrative vacation and sick time package, along with employee benefits are available.

QUALIFICATIONS :

At least 21 years of age

Degree in a related field and / or 3 years’ experience with adults who have intellectual disabilities in a community setting

A good working knowledge of computers and Microsoft Office required

Must be able to work independently, take initiative, and be self-motivated

Good communication (written and verbal) skills

Valid driver’s license required

Demonstration of understanding and commitment to the philosophical tenets of community living

EMPLOYMENT EXPECTATIONS :

Dependability

Appropriate use of supervision and consultation

Maintain clear and accurate records

Compliance with personnel policies

Monitor and advocate for the rights and welfare of residents

Respect for others and openness to the insight of others

Willingness to learn

Attendance at required meetings and trainings

Commitment to the mission of Day Spring

Conduct self-according to the organization’s expectations of professionalism and confidentiality

Assist and cooperate with the family members and other community members

Operate the house and provide services in accordance with established Day Spring policies, KY licensure, HUD guidelines, and best practices

RESPONSIBILITIES :

Supervise all staff on caseload and oversee the health, safety, and welfare of residents in designated households

Provide DSP performance feedback and assist the Program Manager with annual and ongoing DSP evaluations

Provide consistent and frequent coaching of staff and issue disciplinary actions when appropriate

Prepare and maintain work schedules to ensure appropriate staff coverage

Approve time off requests and payroll

Act as first contact for DSPs with schedule changes and / or call-offs

Review daily notes at least twice weekly for quality and compliance

Review MARs weekly to ensure accuracy and report discrepancies

Assist with maintaining participant residential records to ensure Medicaid waiver compliance

Jointly responsible for monthly med check in

Partner with Wellness Coordinator to reviewing medications, remove old medications, monitor prescription expiration dates, delivery to houses, and communicating with staff of medication changes

Conduct monthly med audits for each resident on caseload

Monitor eMAR notifications and alerts for resident caseload

Ensure doctors appointments, follow ups, and referral appointments are added to the Oasis calendar and monitor adherence

Coordinate transportation, and ensure medical appointments are completed

Ensure staff submit HRST forms and after visit medical summaries after each doctor’s visit

Ensure incident reports are completed and forwarded to the Residential Program Manager in a timely manner

Assign shift duties to direct support professionals

Assist with scheduling / attending / delegating POC, SIS, and other team meetings throughout the year and as needed

Hold shift meetings with staff and / or residents as needed

Initiate and facilitate fluid communication between all shift supervisors to promote cohesion in supervision

Coordinate household shopping, monitor inventory of household needs

Ensure monthly paperwork for assigned resident caseload is complete and turned in by the 5

of the month

Monitor resident doctor’s appointments, delegating appropriately for staff and transportation needs

Ensure mid-month medicine changes are properly documented

Oversee the maintenance and upkeep of common areas

Monthly Walkthrough of each apartment on caseload for cleanliness and condition (includes resident bedrooms)

Promote Day Spring programs (Arts & Wellness) and other community-based activities through scheduling, planning, participation, etc.

Report staff concerns to the program manager

Complete initial training of new DSPs including Individual Needs Assessments

Provide DSP performance feedback and assist the Program Manager with annual and ongoing DSP evaluations

Other duties as assigned

PHYSICAL DEMANDS OF THE HOUSE SUPERVISOR :

• Be healthy and physically fit including the physical requirements of lifting individuals, standing for long periods, crouching, twisting / turning, weight bearing, swimming, walking and other physical activities as required.
• Be able to lift to 50 pounds.
• Exhibit abilities to see, hear and speak to individuals under their care.
• Must possess a valid driver’s license to operate and drive a vehicle.

WORK ENVIROMENT FOR THE HOUSE SUPERVISOR

Work is normally performed in an office or home.

While performing the responsibilities of the House Supervisor’s Job, these working environment characteristics are representative of the environment the House Supervisor will encounter :

The employee is normally exposed to moving mechanical parts and vehicles; the noise level in the work environment is usually quiet to moderate. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the House Supervisor’s job. Typical work duties can vary depending upon different scenarios, however in most cases, the

House Manager will be responsible for the daily

care of the residents. This can include administering medication, updating records, providing emotional support, and resident education.

It may require longer work days and varied schedule. They may have to work nights, weekends or even over the holidays.

Additionally, the House Supervisor will need to protect themselves from possible work-related hazards, during the course of resident care, since they may be exposed to infectious diseases, body fluids, radiation, chemicals, etc.

Salary : $43,000 - $45,000