Day Violins Office Manager

Day Violins LLC is the premier string shop in Northern Virginia, dedicated to providing high-quality instruments, repairs, and extensive community outreach. We are passionate about music education and ensuring that every student and teacher has the resources they need to thrive. Our company fosters a collaborative, supportive, and service-oriented environment, and we are looking for an Office Manager who shares our vision.

We are seeking a highly organized and detail-oriented Office Manager with expertise in financial management, marketing, employee leadership, and administrative operations. The ideal candidate will play a crucial role in overseeing the day-to-day operations of our business, ensuring efficiency, accuracy, and a strong team dynamic.

• Oversee daily financial operations, including invoicing, accounts receivable/payable.
• Manage and track budgets, ensuring financial accuracy and efficiency.
• Collaborate with the owners on financial planning and reporting.
• Work closely with vendors and suppliers to ensure cost-effective purchasing.

• Develop and implement marketing strategies to promote Day Violins’ services, events, and community initiatives.
• Contribute to branding and customer engagement efforts.
• Assist in planning and executing promotional events, workshops, and outreach programs.

• Supervise and support front desk area staff, ensuring a positive and productive work environment.
• Coordinate schedules with owners and ensure staff is informed and productive.
• Foster a culture of teamwork, accountability, and professional growth.
• Contribute to regular team meetings and encourage open communication.

• Maintain organized records, files, and databases related to business operations.
• Ensure compliance with company policies, industry standards, and legal regulations.
• Improve workflow processes and administrative efficiency.
• Greet customers and students and parents and assist with front desk operations when necessary.

• Proven experience in office management, administration, or a related role.
• Strong financial acumen with experience handling budgets, invoices and other necessary financials.
• Marketing expertise, including social media, branding, and promotional strategies.
• Excellent leadership and team-building skills, with a focus on employee development and morale.
• Exceptional organizational and multitasking abilities.
• Proficiency in office software (QuickBooks, Microsoft Office Suite, Google Workspace, etc.).
• Experience in a retail, music, or arts-related business is a plus.

• Competitive salary based on experience.
• A full benefit package including Health, Dental, 401k, Life, Disability
• A supportive and passionate work environment.
• Opportunities for professional development and growth.
• The chance to be part of a business that truly impacts the music community.

If you are a motivated and skilled professional who thrives in a dynamic environment, we’d love to hear from you! Please send your resume and cover letter detailing your experience and why you’re the perfect fit for Day Violins LLC to Jenna@dayviolins.com.