Payroll Specialist I

Company Mission Statement:

Our mission is to inspire and empower people to seek and maintain recovery and health. Daymark Recovery Services, Inc. is a mission driven, comprehensive community provider of culturally sensitive mental health and substance abuse services.

Comprehensive Benefits Package:

• Medical, Dental and Vision Insurance
• Health Spending Account
• Company-Paid Life Insurance
• Short Term Disability
• 401(k)
• Paid Holidays
• Paid Vacation and Sick Leave
• Employee Assistant Program
• Referral Bonus Opportunities
• Extensive Internal Training Program

Pay Scale: $40k-50k

Summary: This position performs a variety of tasks in computing and issuing the payroll and maintaining related payroll records. Work involves applying established fiscal procedures and principles to the payroll and financial documents. Work is characterized by use of accounting, payroll, related fiscal documents and reports and other related statements for fiscal forms. Independent judgment and initiative are required in the performance of duties. Work is performed under the supervision of the Associate Finance Director and is evaluated through conferences, accuracy, and completeness of accounting and payroll documents, and by independent audit of financial records.

Essential Duties and Responsibilities:

• Processing of companywide Payroll for all employees. Compiles timecards via payroll system and verifies totals. Ensures all exceptions are cleared prior to submitting for processing of checks. Communicates problems with managers and supervisors on outstanding exceptions. Adds, edits and terminates employees in payroll software. Checks accuracy of payroll by running edit reports and compares to previous month. Finalizes payroll and completes Payroll reporting to supervisor. Prepares payroll reports and submits to supervisor each month. Assists in processing of all 401K requests from employees and submits approved requests via 401K third party administrator.
• Reconciles GL accounts pertaining to payroll and ensures all salary related deductions (Child support, loans, etc.) are verified before processing. Verifies and checks reports generated for Federal and State agencies including as 941 reports. Checks and verifies year end salaries for finalization of yearly W2’s.
• Reconciles or oversees Payroll and Healthcare bank accounts monthly to the General Ledger.
• Work with outside auditor on Workers Compensation and 401K audits and provides requested information to complete audit. Assist with preparation of Accounts Payable vouchers for all benefit related invoices and processes for payment to each vendor. Verifies employee list to ensure accuracy of active staff on health claims and all insurance.
• Attends and participates in center management meetings and appropriate company-wide meetings.
• All other duties and special projects as assigned by supervisor

Special Attributes: Must possess a good attitude, work well with staff at all levels of the agency, be committed to working as part of a team, have a strong commitment to patient care, understand office flow, understand budgeting and have knowledge of Mental Health, Social Work or Health Care Fields.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Highly motivated and resilient professional
• Strong negotiation skills
• Demonstrated ability to understand economic, business and operational factors
• Preceptor and teaching experience helpful
• Strong critical-thinking/problem-solving skills
• High professional ethics and standards
• Strong team player and team building skills; ability to collaborate with all levels and areas
• Strong presentation skills
• Proven relationship-building and management skills

Education and/or Experience: Must possess a High School Degree and three years work experience in Payroll. Accounting knowledge preferred.