Assistant to the Treasurer

Assistant to the Treasurer

Arcanum-Butler Local Schools is seeking an Assistant to the Treasurer. Send applications and resumes to Treasurer, Matt Huffman, at matt_huffman@arcanum-butler.k12.oh.us

Position Objective/Summary
Handles the coordination of district payroll and other related functions including reports, balances, warrants, transfers, etc. Maintain the responsibility for personnel EMIS reporting. Serves as the primary contact for Accounts Payable. Assist the Treasurer with the preparing bank deposits and receipting funds.

Position Responsibilities

• Assists auditors by providing required statements and information.
• Assists in ordering department supplies and materials.
• Assists in the maintenance of the uniform filing system for all information and other pertinent data.
• Assists Treasurer in filing all employee contracts, make salary notices, and other requirements concerning payroll.
• Assists Treasurer to complete and file, at proper times, all forms, reports, papers, and other requirements as prescribed by the auditor, department of education, or other state or local agencies.
• Assists Treasurer with daily correspondence and filing, receiving and preserving all records concerning payroll.
• Balances school district income tax and send monthly deposits.
• Ensures payroll deductions are made each payroll.
• Ensures personnel computer database is accurate and up-to-date.
• Handles routine correspondence independently.
• Inputs information into, and retrieve information from computer.
• Interacts in a positive manner with staff, students, and parents.
• Maintains current copies of federal, state, county and city tax tables.
• Maintains district payroll files.
• Maintains personnel records and reports for payroll.
• Maintains proper communication and knowledge of services/program changes with ITC.
• Maintains respect at all times for confidential information, e.g., personnel records.
• Prepares all month-end and year-end reports concerning payroll.
• Prepares electronic direct deposits to bank.
• Prepares payroll deposits.
• Prepares yearly W-2, STRS, and SERS.
• Processes completed checks for distribution.
• Processes vendor invoices and appropriate warrants.
• Processes order request forms and purchase orders.
• Maintains vendor files.
• Assists Treasurer in fixed asset inventory.
• Processes post payroll and attendance information.
• Reports retirement contributions.
• Responsible for SERS and STRS employees’ forms and monthly reports.
• Responsible for setting up new employees on the computer.
• Responsible for payroll agency checks, annuity companies, health insurance, retirement, union dues, local, state, and federal taxes.
• Completes EMIS personnel submissions accurately and timely.
• Responsible for proper completion of EMIS personnel reporting.
• Reviews and checks for accuracy all EMIS personnel reports.
• Attends professional development meetings related to payroll and accounting functions.
• In the absence of the Treasurer, perform the duties necessary to the position/district.
• Monitors records for accuracy.
• Responds to routine questions and requests in an appropriate manner.
• Responsible for personnel related reports.
• Performs other work as assigned by the Treasurer and/or Superintendent.
• Occasional evening/weekend work as directed by the Treasurer.

General Qualifications & Experience

• Five (5) to ten (10) years related financial experience.
• High school diploma with some college or past experience preferred.
• Ability to prioritize and meet deadlines.
• Excellent computer skills.
• Knowledge of payroll systems and accounting practices/procedures.
• Good organizational and problem solving skills.
• Ability to operate computer, calculator, printer, copy and fax machines, and telephone.
• Such alternatives to the above qualifications as the Treasurer and/or Board of Education may find appropriate.

Certificates / Licenses / Registrations
None required.

Terms of Employment

• Employed on a twelve (12) month basis.
• Salary to be established by the Board of Education.
• Vacation and holidays as established by the Board of Education.

Performance Evaluation
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of professional staff.

Physical Demands
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Based upon circumstances and other factors that may not be predictable, the likelihood of exposure to certain conditions may range from remote to frequent, and could result in any or all of the following:

• Sitting, standing or walking for extended periods of time
• Lifting, carrying and moving work related supplies
• Performing repetitive tasks quickly
• Operating or riding in a motor vehicle
• Bending, crouching, kneeling, reaching
• Potential exposure to bloodborne pathogens and communicable illness or disease
• Interaction with aggressive, disruptive, and/or unruly individuals
• Working under time constraints and meeting deadlines

Working Environment
The work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is usually quiet. The employee will frequently work in different areas of the school, including the supervision of indoor/outdoor activities, etc. While the work usually occurs indoors, exposure to adverse weather conditions and/or extreme temperatures can occur.

Note: The information contained in this position description is in compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by an employee holding this position. Additional duties are performed by the person/s holding this position and still other duties may be assigned.

FLSA Status: Non-exempt