Administrative Assistant of Support Services

PRIMARY PURPOSE:

            Under moderate supervision organize and manage the routine work activities

            of an administrative office and provide clerical support  to Immediate

            Supervisor and other staff members.

QUALIFICATIONS:

            Education/Certification

            High school diploma or GED

            Special Knowledge/Skills

            Proficient skills in keyboarding, data entry, word processing and file maintenance

            Excellent skills in using software to develop spreadsheets and databases and do

            word processing

            Ability to prioritize workflow to address the multiple needs of the supervisor        

            Ability to multi-task numerous complex administrative activities

            Basic math skills

            Effective communication and interpersonal skills

            Experience

            Secretarial experience in public education environment preferred

MAJOR RESPONSIBILITIES AND DUTIES:

            Instructional Strategies

           1.      Prepare correspondence forms, reports, manuals and presentations for Immediate                                                                Supervisors.                        

           2.      Compile, maintain, and file all reports, records, and other documents as required.

           3.      Perform routine bookkeeping tasks and maintain department budget records. 

                    Prepare and process department purchase orders and payment authorizations.

           4.      Order and maintain inventory of office supplies and program equipment.

           5.      Answer and respond to incoming calls, take reliable messages, and route to

                   appropriate staff.

           6.      Maintain a schedule of appointments and make travel arrangements for

                   Administrators as assigned.

           7.      Make meeting arrangements for Administrative activities including preparing

                    materials, scheduling and setting up facilities, and arranging equipment.

           8.      Receive, sort, and distribute mail and other documents to Administrators.

           9.      Maintain strictest confidentially of information.

         10.      Attendance is an essentiol job function.

         11.      Perform other duties as assigned by the immediate supervisor

WORKING CONDITIONS:

            Mental Demands/Physical Demands/Environmental Factors

           Maintain emotional control under stress. Frequently standing, stooping, bending,

           pulling and pushing.  Work with frequent interruptions.  Repetitive hand motions,

           prolonged use of computer.

SUPERVISORY RESPONSIBILITES:

            None

Salary : $18 - $25