Senior Manager of Procurement

Job Description

Job Description

JOB SUMMARY :

Manages and directs the procurement of all goods and services, and ensures compliance with all GDPM and HUD rules and all state and federal laws and regulations. Administers all GDPM contracts to assure compliance with all terms and provisions. Ensures accurate accounting of all GDPM equipment and supply inventories.

ESSENTIAL FUNCTIONS :

The essential functions of the position include, but are not limited to, the following :

1. Manages the contracting process for all GDPM contracted services from bidding through completion, including preparation of bidding documents, evaluation of bids, awarding of contracts, completion of contract documents and monitors performance to assure compliance with contract terms and conditions.

2. Oversees the requisitions, requests and evaluates vendor quotes and processes and issues purchase orders for all GDPM supplies to assure that supplies are obtained in a timely and cost-effective manner.

3. Develops procurement procedures and ensures Agency compliance with established procurement procedures.

4. Ensures compliance with all HUD regulations, including, but not limited to, Davis Bacon and Section 3 compliance and reporting.

5. Manages asset inventory and ensures that accurate records of all GDPM supplies and assets are maintained.

6. Processes insurance claims received from site(s).

7. Performs other tasks as directed by the Chief Financial Officer.

8. Oversight of the Facilities Management function which includes maintenance of the Central Office, monitoring of contracts and the daily appearance and functioning of the Central Office.

SUPERVISORY RESPONSIBILITIES :

This position supervises the work of all employees of the Procurement Department including staff selection, training, evaluation and discipline. This position also supervises the work of the Facilities Manager for the Central Office.

Competencies :

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Analytical—the individual synthesizes complex or diverse information.
• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.
• Delegation—the individual delegates work assignments, gives authority to work independently, sets expectations and monitors delegated activities.
• Leadership—the individual inspires and motivates others to perform well, accepts feedback from others.
• Management skills—the individual includes staff in planning, decision-making, facilitating and process improvement; makes self available to staff; provides regular performance feedback; and develops subordinates’ skills and encourages growth.
• Quality management—the individual looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.
• Judgment—the individual displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions.
• Planning / organizing —the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.

CHANGE MANAGEMENT RESPONSIBILITIES :

1. Establish a sense of urgency.

2. Create the guiding coalition.

3. Develop a vision and strategy.

4. Communicate the change vision.

5. Empower employees for broad-based action.

6. Generate short-term wins.

7. Consolidate gains and produce more change.

8. Anchor new approaches in the culture.

WORK ENVIRONMENT :

Typical office environment, with minimal exposure to excessive noise or adverse environmental issues.

QUALIFICATIONS AND REQUIREMENTS :

The incumbent must :

1. Hold a minimum of a Bachelor’s degree from an accredited institution in Accounting, Business, or a related discipline, and three years of experience in procurement and contracting.

2. Have experience with and maintain knowledge of Department of Housing and Urban Development (HUD) policies and procedures and other applicable local, state, and federal laws and regulations.

3. Have proficiency in Microsoft Office applications.

4. Be able to communicate clearly and precisely, both orally and in writing.

5. Be able to meet the following physical requirements with or without reasonable accommodation :

a. Use hands to manipulate, handle, feel, and control items or equipment;

b. Reach with hands and arms;

c. Talk and hear;

d. See and be able to read, write, and interpret text, spreadsheet, and graphical documents;

e. Occasionally lift and move objects weighing up to 25 pounds.

The functions, qualifications, responsibilities, and requirements listed above represent the essential functions of the job, which the incumbent must be able to perform either with or without reasonable accommodation.