Part-Time Administrative Specialist

**$1,000 SIGN ON BONUS**

dB Systems Inc. is a certified small business in the aerospace defense sector, specializing in designing, manufacturing, and testing state-of-the-art antennas for safe global air navigation, surveillance, and landing. Please see our website for more details: www.dbsant.com.

dB Systems is in need of a Part-Time Administrative Specialist with high attention to detail and organization. This position requires strong interpersonal and communication skills and coordination with personnel from multiple departments. The Administrative Specialist will primarily conduct accounting, purchasing, human resources (HR), and administrative duties.

Our typical business hours are 9/80s. Meaning, Monday - Thursday are nine (9) hour days and Fridays are eight (8) hour days with every other Friday off. We offer flexible scheduling during the daytime hours with a thirty-minute to one-hour lunch. As a government contractor, we require all employees to pass a pre-employment drug screening who thereafter are subject to random drug screenings while on the job. We will accept candidates that are able to work between 20 to 25 hours per week.

EXAMPLES OF DUTIES

• Communicating with vendors.
• Bookkeeping.
• Enter and pay invoices accurately and timely, resolve discrepancies, and maintain organized records.
• Ensure accuracy and compliance of purchase orders, communicate with customers, and update records accordingly.
• Draft, format, and proofread various documents, such as reports, memos, presentations, and spreadsheets, ensuring accuracy and adherence to organizational standards.
• Maintain databases and records, ensuring data integrity, accuracy, and confidentiality. Perform data entry, updates, and retrieval as necessary.
• Organize and maintain digital and physical files, ensuring easy accessibility and efficient retrieval of information.
• Prepare meeting agendas, materials, and presentations. Attend meetings, record minutes, and distribute them to relevant stakeholders. Follow up on action items and deadlines.
• Prepare recruitment, onboarding, and benefits administration packets
• Completing required surveys and scheduling.
• Assumes and performs other duties as assigned

QUALIFICATIONS

• Bachelor’s Degree in relevant subject (Finance, Accounting, Business, etc.) required but will consider adequate experience to substitute the education
• Experience with Quickbooks or equivalent accounting systems required
• 3 to 5 years of Administrative Specialist experience
• Good documenting, organizational, and communication skills
• Able to work well under pressure, prioritize workloads, and meet deadlines
• High attention to detail
• Able to follow procedures accurately; ability to create procedures
• Problem analysis and problem solving
• Technical capacity and experience
• Discretion
• Collaboration skills
• Strong analytical and research skills, able to synthesize information to provide practical solutions to accomplish meaningful results.
• Experience working with technical standards, Military Specifications, and Government contracts highly preferred

BENEFITS

Upon Hire:

• Eleven (11) paid holidays per year
• Employee lounge area with recliners, ping pong, and pool table
• Employee dining area with refrigerators, microwaves, soda fountain, Nespresso, and Keurig
• Employee access to on-site gym

After 60 days:

· Ten days of paid time off (PTO) per year – PTO increases with time with company

After 1 year:

· Fifteen days of paid time off (PTO) – PTO increases with time with company

· 401(k) with up to 4% company match (must work 1,000 hours in the calendar year after the 1-year anniversary to be eligible)

· Tuition reimbursement for approved classes

· Discretionary Holiday Bonus (if the company is profitable, we share a portion of those profits with the employees based on Key Performance Metrics)

After 4 years:

· 4 week paid sabbatical (one paid sabbatical per every four years with company)

HOW TO APPLY

If you are qualified for this job and interested in working for dB Systems, please submit an application to Kennedy Winsness via Indeed. A resume is required. No phone calls, please.

Job Type: Part-time

Pay: $22.71 - $32.45 per hour

Expected hours: 20 – 25 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Are you able to pass a drug test and be able to continue to pass a drug test?
• Why are you the best candidate for the position?
• What are your wage requirements?
• Please list your availability for interviews.
• Are you able to pass a Background Check?

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 5 years (Preferred)
• QuickBooks: 5 years (Preferred)

Work Location: In person

Salary : $23 - $32