Fiscal Assistant

Salary Grade: 14   Salary Range: $45,279 - $74,755   FLSA: Non-Exempt 

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. 

Monitors department expenditures and account balances; monitors account transactions and fees; balances and reconciles financial records and accounts; records and maintains financial transactions; records and maintains department financial transactions; and prepares budget amendments and journal entries; and prepares, maintains and submits related records and reports. 

Assists in the preparation of grant applications; coordinates the compiling of required information, statistical data, and documentation; maintains and monitors grant records, timelines, and grant-funded projects; coordinates with the finance department to ensure required matching funds are budgeted and appropriate cost centers are established for accounting and other record keeping purposes; submits documents required for grant reimbursement; and makes recommendations regarding funding sources, individual grant projects and grant expenditures. 

Assists in the preparation of bid documents for department equipment and supplies; prepares detail specifications for items submitted for open bid; reviews Request for Information (RFI), Request for Quotation (RFQ), Request for Proposal (RFP) and Invitation to Bid (ITB); verifies accuracy and completeness; and makes corrections and changes as needed. 

Prepares purchase requisitions for goods and services; maintains files of purchases made for each fiscal year; monitors purchasing cycle to ensure purchase orders are received and invoices are paid promptly; and prepares and submits encumbrance cancellation forms as needed; and  maintains all related documentation. 

Monitors department use of County purchasing cards; reconciles purchase card transactions; reviews purchase allocations to ensure department expenditures are appropriated correctly; prepares purchase card transaction log; and maintains records and receipts of all departmental purchase card transactions. 

Processes training and travel requests and related reports; prepares training/travel requests; posts expense reports into accounting systems; verifies training/travel approval and authorization; verifies and processes employee training registration payments; monitors expenditures to ensure compliance with budget; and maintains related documentation. 

Performs other administrative and fiscal duties; prepares the payroll and payroll reports; schedules meetings and vendor presentations; and assists department as necessary with various reports, presentations and special projects. 

Provides documentation, records, or other assistance to internal/external auditors as required. 

Minimum Qualifications: 

Associate degree in Accounting, Business or related field required; two years of experience in accounts payable, accounts receivable or related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. 

Specific License or Certification Required:  Must possess and maintain a valid Georgia driver’s license.