Records Manager

About the District of Columbia Housing Authority (DCHA)

The District of Columbia Housing Authority (DCHA) is made of diverse and dedicated teams who are deeply committed to delivering quality, safe, and affordable housing and sustainability opportunities to citizens throughout Washington, D.C. For 90 years, largely through federal funding, DCHA manages nearly 8,000 public housing units across 50 properties and administers more than 13,000 housing vouchers annually. Are you ready to join a workforce that invests in both their employees and over 19,000 families in Washington, DC.?

The Opportunity 

The Records Manager will lead, plan, and manage all aspects of DCHA’s records management program, ensuring efficiency and compliance with policy and reporting requirements. Serving as a technical expert on all records management issues, the Records Manager analyzes all relevant methods and procedures and plans and executes detailed work plans for key initiatives.

What to Expect From This Opportunity

• Serves as the agency’s Official Keeper of Records
• Recommends guidelines and procedures for organizing and maintaining agency-wide records management schedules inclusive of retention, disposal, and maintenance schedules. Maintains documents and records tracking system; and evaluates formats and requirements throughout the lifecycle of records
• Oversees, coordinates, and conducts searches of records information as requested; ensures proper retrieval and disposal of records in accordance with established policies and governing regulations
• Works in conjunction with the Information Technology department to make recommendations on software that incorporates the use of and application of disposition schedules
• Provides schedules for the maintenance, transfer, archiving, and disposition of records and assists department liaisons with the development of reference indices. Leads the transformation of agency records management processes to incorporate electronic records
• Coordinates with DCHA departmental liaisons to ensure that records creation, maintenance, use, and disposition are in accordance with policy and promotes effective records management agency-wide
• Manages contracts relating to records management, including off-site storage and secure on-site shredding services
• Maintains off-site records database, attaching appropriate metadata to facilitate effective search and retrieval
• Trains DCHA’s employees on records management policy, including Records Management liaisons and new hires
• Liaises with the DC Office of Records and the U.S. Department of Housing and Urban Development, submits required reports, and implements best practices in accordance with citywide and HUD policy
• Develops and updates Records Management reports, schedules, manuals, and presentations  to accommodate the needs of the agency while complying with required statutes

Minimum Qualifications

• A bachelor’s degree from an accredited college in business management or administration, American history, political science or a related area of study
• 4 years of full-time professional experience in a governmental archive, records management center, or library complex
• 5 years of experience developing and implementing policy and managing records in a complex organization

What Sets You Apart

• Expertise in supervising projects, from inception to completion, integrating electronic record management systems with business operations
• In-depth knowledge of technological applications and automated record keeping systems; and policies and procedures related to arranging and describing extremely complex collections
• Knowledge of the policies, procedures, goals, objectives, operational entities, requirements and activities as they apply to the assigned area of responsibility in DCHA
• Excellent interpersonal, organizational, and communication skills

What We Offer 

• Work in a supportive and collaborative environment
• 5% agency-sponsored retirement plan after 12 months of employment
• Comprehensive medical, dental, and vision plans
• Competitive group life insurance coverage
• 457b plan with Roth IRA option
• 26 days of paid time off per year
• 12 paid holidays per year
• Employee Assistance Program
• Agency-sponsored training and development opportunities
• Comprehensive commuter benefits program
• Generally, our employees work Monday through Friday, 8:15 AM to 4:45 PM

Applying for a Career Opportunity & Our Commitment to Diversity 

Please apply to this posting to be considered for this Opportunity with DCHA. Additionally, please make sure to submit your resume via our talent pool to be considered for future openings with DCHA. If there is a specific job you are interested in, you may apply directly to that opening. Our Talent team truly appreciates your interest and hope to contact you for a future opportunity.

DCHA is an Equal Opportunity Employer. DCHA is committed to being an inclusive workplace that welcomes diverse and unique perspectives, all working toward the same goal - to create a more informed public. Qualified applicants receive consideration for employment without regard to race, color, ethnicity, national origin, ancestry, age, religion, religious belief, sex (including pregnancy, childbirth and related medical conditions, lactation, and reproductive health decisions), sexual orientation, gender, gender identity or expression, transgender status, gender non-conforming status, intersex status, sexual stereotypes, nationality, citizenship status, personal appearance, marital status, family status, family responsibilities, military status, veteran status, mental and physical disability, medical condition, genetic information, genetic characteristics of yourself or a family member, political views and affiliation, unemployment status, protective order status, status as a victim of domestic violence, sexual assault, or stalking, or any other basis prohibited under applicable law.

If you are a person with a disability needing assistance with the application process, please reach out to humanresources@dchousing.org.

This posting will close on 04/16/2025.