Admissions Supervisor - Fayette Medical Center

The Fayette Registration Supervisor is responsible for the efficient, orderly and expeditious registration of patients. Provides supervisory oversight and direction to outpatient registration, patient portal and precertification personnel. Implements and coordinates strategic initiatives of the department.

• Interviews, selects, hires and retains employees.
• Ensures orientation and training for employees.
• Executes progressive discipline policies in coordination with departmental manager.
• Provides supervisory oversight to all registration.
• Manages personnel performance through evaluations, training sessions, meetings and on-going monitoring.
• Responsibility for all policies and procedures for compliance in registration.
• Coordinates directly with clinical Directors and all nurse managers to ensure proper departmental coordination and segregation of duties.
• Responsible for departmental productivity.
• Ensures proper staffing levels for departmental operations are maintained.
• Ensures patient financial and personal demographic information is recorded in an accurate and timely manner.
• Ensures appropriate signatures, copies of insurance coverage are obtained.
• Verifies and documents insurance benefits and coverage. Communicates this information and financial responsibility to the Patient/Guarantor
• Ability to communicate orally and in writing effectively with staff, patients, physicians, hospital personnel and other customers
• Responsible for the availability of supplies and for supply replacement
• Responsible for formulation of staff schedule
• Conducts monthly audits on a sampling of all staff’s Registrations to ensure accuracy
• Correct unbilled accounts pending Registration information
• Reviews IS dictionaries to ensure system efficiency
• Remains current with Managed Care affiliations
• Conducts staff meetings to ensure effective communications are maintained
• Manages front line operations of area of accountability related to meeting/exceeding departmental goals, 5 keys of excellence, DCH Mission and Vision.
• Responsibility of Cashier for hospital. Securely maintains cash for all areas and orders replacement cash from Loomis.
  
  
  

DCH Standards

• Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
• Performs compliance requirements as outlined in the Employee Handbook
• Must adhere to the DCH Mission, Vision, and Values including creating positive relationships with patients/families, coworkers, colleagues and with self.
• Performs essential job functions in a manner that ensures the safety of patients, visitors and employees.
• Identifies and reduces unsafe practices that may result in harm to patients, visitors and employees.
• Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors and employees.
• Requires use of electronic mail, time and attendance software, learning management software and intranet.
• Must adhere to all DCH Health System policies and procedures.
• All other duties as assigned.
  
  
  

High School Diploma or GED required. A minimum of two years of previous Patient Access experience is required. Two years of supervisory experience is preferred, with healthcare supervisory experience being a plus.

Must be able to communicate (orally and in writing) effectively with patients, doctors and other departments in the hospital. Must be able to interpret third party, private insurance coverage and hospital rates to patients. Must be able to read, write legibly, speak, and comprehend English. Knowledge of health care reimbursement and use of effective point of service collections required. Knowledge of medical terminology required. Must be able to interpret third party, private insurance coverages and hospital rates to patients.

Must be able to read, write legibly, speak, and comprehend English.

WORKING CONDITIONS

WORK CONTEXT

Communication through talking, expressing and exchanging ideas by means of the spoken word. Hearing; perceiving the nature of sounds by the ear in order to communicate. Seeing; use of vision to determine characteristics of objects, depth perception, color vision with the ability to distinguish color, coding on ledgers, near/far activity 100% daily.

Ability to figure complex computations and communicate these figures to the public.

Mental capability to maintain patient confidentiality 100% of the time.

PHYSICAL FACTORS

Working indoors in a cubical area, sitting 80% of the time, standing 5%, kneeling 2.5%, squatting/crouching 2.5%, stooping 5%, and walking 5%. Activities include lifting of 35 lbs maximum which would be a two (2) man lift, frequent lifting and/or carrying 20 lbs. occasionally. Ability to push or pull over carpet floors, concrete ramps and on varied surfaces, a four wheel cart with 50 lbs. of paperwork.

Filing ledgers or finding ledgers requires reaching, pushing, pulling, extending the hands and arms in any direction. Stooping and bending the body forward by bending the spine at the waist. To reach lower areas requires kneeling by bending the legs at the knee of crouching by bending the body downward and/or forward by bending the legs and spine. This is 50% of daily work.

Must be able to perform the duties with or without reasonable accommodation.

Hearing and vision must be normal or corrected to within normal range.

Physical presence onsite is essential.