What are the responsibilities and job description for the ACCOUNTS PAYABLE ASSOCIATE position at DCI Inc?
Associate JOB CODE 720-003
SALARY GRADE
ACCOUNTABLE TO: Accounting Supervisor
HR /DATE 4/2005
DEPARTMENT: Finance
DEPARTMENT/DATE 8/2011
PRIMARY OBJECTIVE OF POSITION
Reviews and processes for payment, invoices, vouchers, and other check requests, which are supported
by purchase orders, receiving, or other appropriate approval. Reviews vendors’ statements. Resolves
inquiries and/or account discrepancies, as needed. Prepares payments and appropriate general ledger
entries.
ESSENTIAL FUNCTIONS
1. On a daily basis, receives and reviews check requests, invoices, debit memos and/or other related
documentation for completeness and compliance with company policies, procedures or other
requirements.
2. Responds to vendor calls and inquiries in a professional manner.
3. Determines and vouchers appropriate payments and makes modifications, as necessary.
4. Draws, verifies, and posts payment to appropriate vendors.
5. Maximize early payment and/or credit card rewards, as directed.
6. Reconcile petty cash.
7. Prepare payment of progressive invoices and pre-paid accounts, as required.
8. Audit invoices and accounts as necessary.
9. Balance accounts payable on a monthly basis.
10. Maintain the fixed asset subsidiary ledger.
11. Assist in job closings.
12. Other duties as assigned.
SPECIAL RESPONSIBILITIES
1. Attend meetings and seminars as assigned,
QUALIFICATIONS
1. High school education required and
2. Knowledge of generally accepted account payable processes, policies, and
procedures.
3. Aptitude for accuracy, attention to detail, ability to work independently, and capable of
multi-tasking.
4. Knowledge of mathematics and automated accounting systems.
5. Strong computer and office technology skills, including but not limited to 10-key,
Microsoft Excel, Microsoft Word, and Microsoft Outlook.
6. Ability to communicate effectively orally and in writing.
7. Ability to project a positive and professional image to vendors, customers, and fellow
workers.
8. Ability to establish and maintain effective working relationships.
9. Ability to maintain confidentiality.
