What are the responsibilities and job description for the Administrative Assistant position at DD Ford Construction?
DD Ford Construction is committed to building long living homes and relationships by always doing what's right.
To accomplish this goal, we know that we must have all-star players on our team that are committed to the same goal and fit our culture well.
We are proud to have been named one of the 2024 Central Coast Best Places to Work by the Pacific Coast Business Times.
We are seeking administrative assistance to support our accounting and administrative activities. Our culture is built upon developing long-term relationships with all of our clients, subs, vendors, and employees, so interested candidates should be team oriented and looking for a long-term role.
A successful Administrative Assistant at DD Ford enjoys proactively finding ways to support the different departments with their distinct responsibilities within the team and is chiefly responsible for creating a highly organized and enjoyable environment for maximum productivity and relationship opportunities within the DD Ford office.
Administrative Assistant Summary of Responsibilities
- Manages the appearance, organization, and functionality of the office for efficiency, environment, and first impressions
- Manages phone system and auto-receptionist and facilitate calls as operator when necessary
- Supports Superintendents, Project Managers, and Home Maintenance team with research, purchasing, and facilitating their onsite project needs.
- Supports Human Resources Manager with special projects
- Provides support to accounting with the accounts payable and accounts receivable cycle by recording incoming payments and reviewing employee reimbursement requests for completion
- Procures and maintains our database of certificates of subcontractor insurance and license information.
- Supports Safety by managing the completion and recording of site safety meetings.
- Supports companies' IT function by acting as a liaison with our 3rd party IT vendor, managing mobile devices & Verizon account, and assists employees with password resets
- Maintains office equipment and supply inventory
- Manages office maintenance interior cleaning, organization, and exterior landscape and security.
- Purchases weekly groceries and orders staff meals for meetings and events
- Organizes and plans company events with Admin team and partners.
Anticipated hiring range: $27-$32 per hour
Salary range: $24 - $36 per hour
Job Type: Full-time
Pay: $24.00 - $32.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Flexible spending account
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $24 - $36