Project Coordinator

Welcome to Dean Builds, your trusted partner in commercial and industrial construction. We specialize in Construction Management, General Contracting, and Design-Build services. With our extensive experience, we have built strong relationships with locally and nationally recognized customers. You will have the opportunity to build their schools, churches, commercial and industrial projects. We are licensed to work in Kentucky, Ohio, Indiana, Tennessee, Alabama, Georgia, Florida, and West Virginia, ensuring that we can serve construction needs across multiple states.

We are currently looking to add team members who are driven, passionate, and committed to excellence. In this fast-paced environment, you'll have the opportunity to work on exciting projects alongside a close-knit team. From building projects in your community of which you will be proud to managing complex construction processes, your skills and expertise will be put to the test every day.

The Project Coordinator is responsible for assisting in driving the day-to-day needs of assigned construction projects and providing support to the project team.

Responsibilities: 

• Assisting in driving the day-to-day needs of assigned construction projects.
• Providing support to the project team, including project managers, site managers, accounting, and operations.
• Assisting in establishing the bid list, including invitations, subcontractor calls, submission documents, bid forms, ordering plans, subcontractor qualifications, and other questions.
• Documenting and controlling all Project Drawings.
• Maintaining all Building Connected data to be loaded timely and accurately.
• Generating, processing, and tracking project-related documentation as required, including owner contracts, proposals, LOI’s, subcontracts, purchase orders, etc.
• Maintaining and managing a subcontractor/vendor log, material log, Request for Information logs, and equipment delivery and return schedule for projects.
• Obtaining, distributing, and processing all shop drawings, logs, and approvals to architects and others as required.
• Being aware of all addendums coming out and distributing them.
• Assisting Project Manager with all Requests for Information, generating Subcontractor and Owner Change Orders, and coordinating all with accounting.
• Assisting with the verification of the project safety program from subcontractors.
• Assisting with documentation of Dean Build’s safety program.
• Following up on outstanding documents, including subcontracts, contract-related documents, and other correspondence to be incorporated into the files.
• Organizing and maintaining the project filing system, including correspondence and all other records, both electronically and paper files.
• Communicating with bidders to ensure quotes are obtained, etc.
• Ensuring that all Builder’s Risk documentation is in place, including assurance that all insurances are in place.
• Ensuring that all Field Operations are provided as needed and set up in Procore timely and accurately.
• Inputting Cost Codes as required within ComputerEase.
• Assisting Site Managers in job set-up and weekly job-site meetings.
• Obtaining close-out documentation, warranties, and Operations and Maintenance manuals.
• Performing other duties as assigned by the Project Managers.

Measurable Key Performance Indicators for Job Success

• Assembling and maintaining complete project records, subcontractor buyouts, and closeout documents, including operations manual and warranties within 30 days of project completion.
• Logging set-ups within 10 days after signing all contracts.
• Completing all project (owner and/or subcontractor) change orders by the 25th of each month in accordance with the accounting calendar.
• Submitting all Subcontractor Billings by the 25th of each month, as per the accounting calendar.
• Performing actual milestone dates to agreed scheduled dates.
• Communicating key milestone information to the leadership team within 24 hours.

Requirements:

• Minimum 2 years’ experience working in a fast-paced, industry-relevant field such as building systems or construction a must.
• In-depth knowledge of OSHA guidelines, equipment and construction procedures. 
• Experience working with Procore (project management software) a plus.
• Must be computer proficient, PC, Microsoft Office, MS Project. 
• Excellent communication skills.  Able to interact with all levels being served.

Physical Requirements:

Employees must be able to function well with regard to the following:

• Uncontrolled environmental conditions.
• Constant change in weather and site conditions.
• Occasionally lifting up to 75 lbs., routinely lifting 50 lbs.
• Climbing, balancing, stooping, kneeling, crouching, crawling, bending, twisting, pushing, pulling, seeing and reading and reaching to perform everyday job tasks. 

Travel is required, but in most cases does not involve overnight stays.

Note: Job descriptions may change from time to time due to specific work requirements.

The Company does not provide immigration or work visa sponsorship.