What are the responsibilities and job description for the Detail-Oriented Parts Administrator - No Automotive Experience Needed position at DeBoer's Auto?
Job Description
Job Description
Who We Are
Are you highly organized, detail-driven, and looking for a role where your administrative skills make a real impact? Join a company that’s not only a leader in the automotive industry but also recognized as one of NJBIZ's Best Companies to Work for in 2024 and a national AAA Best in Auto Repair award winner for two consecutive years (2023 & 2024). We take pride in our exceptional service and team-oriented culture—now, we’re looking for an experienced Parts Administrator to help keep our operations running smoothly!
What You’ll Be Doing
This is an administrative role—no automotive knowledge is required! Your focus will be on tracking, receiving, and organizing parts orders, managing returns, and ensuring everything is properly documented to keep our repair shop running efficiently.
- Parts Tracking & Inventory Management
- Monitor and track ordered parts to ensure timely arrival, keeping the team informed of expected delivery dates.
- Receive and verify incoming parts orders, ensuring accuracy against invoices.
- Process returns efficiently and track returned items.
- Keep the inventory system updated and organized for easy access by the team.
- Administrative & Office Support
- Accurately process invoices, purchase orders, and vendor documentation.
- Maintain records in our Shop Management Software.
- Organize and update workflow boards to support smooth shop operations.
- Answer phone calls and assist with administrative tasks as needed.
- Collaboration & Communication
- Work closely with service advisors and technicians to ensure they have the right parts when they need them.
- Maintain communication with vendors regarding order statuses, discrepancies, and returns.
- Provide timely updates on parts arrival times to help service advisors manage repair timelines.
- Contribute to a positive, team-oriented workplace by helping where needed.
Requirements
What We’re Looking For
Benefits
Salary : $23 - $32
