Administrative Assistant

JOB TITLE: Airport Assistant
LOCATION: Decatur Airport
CLASSIFICATION: Full-Time, Non-Exempt, Entry-Level

SUMMARY
This full-time position reports to the Airport Director and includes scheduling appointments, answering phone calls, as well as additional administrative duties. This position requires regular availability Monday through Friday from 8:00a.m.-5:00p.m.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Monitor local and regional weather patterns.
• Accounts Receivable for hangars and other airport related activities.
• Posts monthly information: general ledger, Accounts Receivable into LOCIS computer software.
• Ability to run and locate LOCIS reports for account balances.
• Maintain spreadsheet showing replacement schedule for Airport capital assets.
• Provide assistance to District’s Accounts Receivable staff in collecting past due accounts.
• Assist Airport Director and consultants in completing grant applications.
• Maintain organized filing system for grant projects (identifying closed and open projects).
• Submit online Passenger facility Charge (PFC) payments on a monthly basis.
• Maintain spreadsheets outlining Airport activity, including but not limited to totaling the number of enplanements/deplanements; summarizing Custom operations; summarizing rental car business and total airport operations.
• Request and collect insurance certificates as required.
• Generate invoices for all airport on a monthly basis.
• Make deposits for payments of hangar and restaurant rent and other customer payments made at Airport Office. Post the A/R deposits to RecTrac for posting on Locis.
• Compile and send information on advertising displays to A/R Clerk for annual invoicing.
• Assist Airport Director in preparing for annual audit and responding to questions from auditors.
• Submit voucher request for payment of International trash runs.
• Balance petty cash funds at the beginning of each month.
• Answer and direct phone calls received at the Airport to the appropriate staff and/or business.
• Ability to Work with the State of Illinois on project status and reimbursements.
• Maintain Records of contracts with tenants.
• Coordinate and Maintain work orders called in by tenants and airport staff.
• Maintain FAA project documents.
• Review and type contracts/lease agreements for Airport.
• Order supplies for Airport office as needed.

SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
Associates Degree (business coursework) or one to two years administrative experience and/or training; or equivalent combination of education and experience. Candidate must be proficient with the Microsoft Office Suite.

LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit: use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stoop, kneel, crouch, or crawl. The employee is occasionally required to stand, walk, and climb or balance. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move more up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Decatur Park District is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $16.00 - $16.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Experience:

• Customer service: 1 year (Required)

Ability to Commute:

• Decatur, IL 62521 (Required)

Ability to Relocate:

• Decatur, IL 62521: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $17