What are the responsibilities and job description for the Executive Assistant position at Dedrone?
Company Overview: Dedrone is the world's most trusted smart airspace security company. Hundreds of commercial, government and military customers around the world rely on Dedrone's comprehensive, command and control (C2) solution to protect against the persistent and escalating threat from drones while enabling "good" drones to fly. By leveraging AI/ML, Dedrone is the only solution that provides continuous, autonomous interrogation and verification of drones that enables both multi-sensor and multi-mitigation options onto a single fused "pane-of-glass". Whether on-premise / air-gapped or in the cloud, Dedrone customers can easily detect, track, identify, analyze, and mitigate drone threats.
Your Impact
You will be responsible for partnering with and providing administrative support to the senior leadership team. You will provide calendar, meeting, and travel assistance to maximize efficient use of resources, track and maintain conference room schedules and availability, and help with other detailed, complex, and confidential duties as needed. You will use excellent communications skills, strong analytical and problem-solving capabilities, well developed business acumen, and demonstrated success meeting tight deadlines while managing multiple projects. You are highly organized with superb attention to detail, and a highly customer-centric attitude.
What You'll Do
- Support the senior leadership team, manage and organize calendars, arrange travel, and coordinate with both internal and external stakeholders to align meetings and schedules
- Effectively communicate with executives, leaders and team members across Dedrone & Axon's departments
- Handle business, company, and personnel details of highly confidential and sensitive nature, and engage with high level contacts inside and outside the company
- Proactively anticipate executive needs and solve problems before they arise.
- Ensure the executive is well-prepared with materials, briefings, and follow-ups for meetings.
- Serve as a gatekeeper and liaison, managing communications and prioritizing urgent matters.
- Organize executive leadership meetings, ensuring agendas, minutes, and follow-ups are well-documented.
- Prioritize and own multiple projects simultaneously, follow through on requests in a timely manner, and bringing awareness to areas of improvement
- Work independently and as a team collaborator with the ability to change direction quickly and often without having all the details
- Complete expense reports and reimbursements
What you'll bring
- 5 years of experience supporting an executive staff member in an administrative function
- Superb attention to detail, strong planning and organization skills, and the ability to multi-task, prioritize and deliver in a fast-paced, dynamic environment
- Dependable, reliable, flexible, honest, and trustworthy with the ability to maintain a high level of professionalism and confidentiality at all times
- Proficient in using Microsoft Office applications
- Ability to work autonomously as well as in a team setting
- Concern for quality and deadlines
- Excellent written and verbal communication skills
Benefits that Benefit You
- Competitive salary and 401k with employer match
- Discretionary paid time off
- Paid parental leave for all
- Medical, Dental, Vision plans
- Fitness Programs
- Emotional & Mental Wellness support
- Learning & Development programs
- And yes, we have snacks in our offices
Benefits listed herein may vary depending on the nature of your employment and the location where you work
Don't meet every single requirement? That's ok. At Dedrone, we Aim Far. We think big with a long-term view because we want to reinvent the world to be a safer, better place. We are also committed to building diverse teams that reflect the communities we serve.
Studies have shown that women and people of color are less likely to apply to jobs unless they check every box in the job description. If you're excited about this role but your experience doesn't align perfectly with every qualification listed here, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
The above job description is not intended as, nor should it be construed as, exhaustive of all duties, responsibilities, skills, efforts, or working conditions associated with this job. The job description may change or be supplemented at any time in accordance with business needs and conditions.
Some roles may also require legal eligibility to work in a firearms environment.
Dedrone is committed to the well-being and safety of its employees as well as Dedrone's impact on the environment. All Dedrone employees must be aware of and committed to the appropriate environmental, health, and safety regulations, policies, and procedures. Dedrone employees are empowered to report safety concerns as they arise and activities potentially impacting the environment.
We are an equal opportunity employer that promotes justice, advances equity, values diversity and fosters inclusion. We're committed to hiring the best talent — regardless of race, creed, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, genetic information, veteran status, or any other characteristic protected by applicable laws, regulations and ordinances — and empowering all of our employees so they can do their best work. If you have a disability or special need that requires assistance or accommodation during the application or the recruiting process, please email recruitingops@axon.com.
