Research Contract Coordinator for Ultrasound

DeepSight Technology Inc. is a stealth mode startup company that has developed breakthrough technology in ultrasound imaging. This new technology will extend both the range and clarity over current systems by 10x - 100x! We are setting new standards that will dramatically improve the capabilities of ultrasound for many years.

To develop and improve this technology, we need dedicated team members. Not only do we offer a great team-oriented environment, but we also offer competitive compensation and generous benefits in both our St. Louis, MO and Santa Clara, CA offices.

Job Description

We are seeking an exceptional and experienced Research Contract Coordinator for Ultrasound who will handle the coordination, negotiation, and administration of research contracts related to ultrasound studies. This role supports investigators, legal teams, and research sponsors by overseeing contract lifecycle management, budget development, and compliance monitoring to ensure alignment with institutional policies, regulatory standards, legal requirements, and sponsor requirements. This position is ideal for a detail-oriented professional with contract management experience in clinical research and an understanding of ultrasound study needs, who can balance budget oversight, regulatory compliance, and effective stakeholder communication.

Responsibilities:

• Contract Management:
  • Draft, review, and negotiate research contracts, budgets, and other agreements related to ultrasound studies.
  • Manage the contract process, including maintaining the contracts system.
  • Ensure that contracts are accurately aligned with study protocols and institutional policies.
  • Collaborate with legal and regulatory to ensure all contracts meet regulatory requirements.
  • Develop and maintain relationships with key vendors and stakeholders (e.g., external & contracts team and external & internal Clinical departments).
  • Manage contract renewals and amendments.
  • Help resolve any contract-related issues.
  • Ensure timely and accurate contract documentation and record-keeping.
• Budget Development & Financial Management:
  • Develop, manage, and monitor budgets for ultrasound research studies, coordinating closely with internal stakeholders.
  • Ensure that project budgets align with contract terms, study protocols, and institutional guidelines.
  • Track project-related expenses, ensure budget adherence, and prepare financial reports for stakeholders.
  • Work closely with finance to ensure accurate billing and payment processes.
  • Assist with invoicing, payments, and financial close-out processes at study completion
• Regulatory Compliance & Documentation:
  • Ensure all research contracts and study documentation comply with regulatory requirements, institutional policies, and Good Clinical Practice (GCP) standards and other relevant standards.
  • Maintain essential documents and study files in accordance with company policies and regulatory requirements.
  • Assist in the Preparation, submission and tracking of regulatory documents and approvals, including IRB submissions, amendments, and renewals.
  • Document and monitor protocol deviations or modifications, ensuring timely communication with stakeholders and updates to contracts as needed.
• Stakeholder Collaboration & Communication:
  • Serve as the point of contact for contract-related communications between investigators, sponsors, clinical teams, and administrative staff.
  • Establish and maintain strong relationships with clinical sites and investigators including assisting in site management.
  • Provide contract-related guidance and support to research staff and investigators, ensuring they understand contractual obligations and compliance requirements.
  • Coordinate and participate in contract meetings, study kick-offs, and regular progress check-ins.
• Project Tracking & Reporting:
  • Track and manage study timelines and milestones
  • Prepare and present monitoring reports, addressing any issues and recommending corrective actions as needed. Support audits and reviews by maintaining detailed and organized records of contract activities.
• Process Improvement:
  • Identify opportunities for improving contract management processes and workflows to enhance efficiency and compliance.
  • Develop or contribute to the development of standard operating procedures (SOPs) and templates for contract and budget management

Required Qualifications:

Bachelor's degree in business administration, health sciences, or a related field.
Minimum of 2 years of experience in medical device research contract management.
Strong knowledge of contract law, budgeting, and regulatory compliance in a research setting.
Excellent negotiation, organizational, and interpersonal skills.
Proficiency in financial and contract management software.
Proficiency in clinical data management and knowledge of relevant software (e.g., EDC systems, imaging databases).
Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
Experience in medical device clinical product trials and regulations.
Experience in clinical trial design, as well as managing clinical trials from start to finish.
Willing to travel for contract negotiation meetings or industry conferences.
Willing to relocate to the Santa Clara, CA or St. Louis area.

Preferred Qualifications:

Master's degree or certification in contract management or clinical research is preferred. A background as a Nurse or Sonographer is a plus.
Experience in medical device research contract management with a focus on clinical or ultrasound studies.
Familiarity with ultrasound technology and terminology

Benefits and Perks

We offer great benefits and perks:

• Competitive salary of $90,000 - $190,000/year
• Stock options
• Medical, dental, and vision insurance
• 401(k) retirement plan