What are the responsibilities and job description for the Mountain Operations Administrative Assistant - Year Round position at Deer Valley Resort?
Flex Year Round
Classic, consistent quality from a winning team!
Deer Valley Resort is nestled in the Wasatch Mountains of Utah, in the historic mining town of Park City which has evolved into an exciting and diverse mountain ski town. Our staff consists of locals, transplants, seasonal workers from all 50 states and international students from around the globe. We are a diverse workforce where everyone feels welcome, appreciated, and valued. No matter if you are 14 or 84 years, there is a place for you in the Deer Valley family! (Last year over 1,100 staff members celebrated their fifth season or more at Deer Valley).
PURPOSE OF POSITION: Provide comprehensive administrative support primarily to the Ski and Bike Patrol Management team, ensuring seamless operations by managing schedules, payroll, purchasing, and incident tracking. This role is critical in maintaining organization, facilitating effective communication, and supporting the department's overall efficiency.
RESPONSIBILITIES:
QUALIFICATIONS:
DATES OF EMPLOYMENT:
PAY RATE:
Deer Valley Resort is an Equal Opportunity Employer.
Classic, consistent quality from a winning team!
Deer Valley Resort is nestled in the Wasatch Mountains of Utah, in the historic mining town of Park City which has evolved into an exciting and diverse mountain ski town. Our staff consists of locals, transplants, seasonal workers from all 50 states and international students from around the globe. We are a diverse workforce where everyone feels welcome, appreciated, and valued. No matter if you are 14 or 84 years, there is a place for you in the Deer Valley family! (Last year over 1,100 staff members celebrated their fifth season or more at Deer Valley).
- Ski perks (vary based on employment status) may include Deer Valley season pass, free skiing or riding at other Alterra Resorts and select local Utah resorts
- Friends and family ski discounts, free staff ski lessons and discounted rentals (winter staff only)
- Subsidized meals at Employee Dining Rooms offered for staff while on shift
- Subsidized housing options available for seasonal full-time staff
- Discounts for staff members at restaurants, shops, and service providers in Park City
- Healthcare options are available for staff members
- 401k plan with company match
PURPOSE OF POSITION: Provide comprehensive administrative support primarily to the Ski and Bike Patrol Management team, ensuring seamless operations by managing schedules, payroll, purchasing, and incident tracking. This role is critical in maintaining organization, facilitating effective communication, and supporting the department's overall efficiency.
RESPONSIBILITIES:
- Administrative Support: Assist the Ski and Bike Patrol Management team in staffing, payroll, purchasing, and finance-related tasks.
- Scheduling: Create, publish, and update schedules in accordance with department guidelines. Collect and document schedule requests from patrollers.
- Incident Tracking: Support the incident investigator supervisor by tracking investigations and assisting with general reports as needed.
- Payroll Management: Perform daily payroll functions, including reviewing and editing timecards. Coordinate with the Payroll team to ensure all timecards are approved.
- HR Liaison: Serve as the main contact between Mountain Operations and Human Resources, assisting with employment paperwork and payroll forms.
- Purchasing & Expense Management: Process purchase orders and invoices. Assist with procurement and tracking department expenses.
- Correspondence: Draft, organize, and maintain communications across various channels, including the National Ski Patrol (NSP), the ATF, and Intermountain Health.
- Training Materials: Maintain and update training manuals, certifications, and forms.
- Inventory Management: Track and maintain inventories for first aid/medical supplies, radios, signage, and tools.
- Incident Reporting: Monitor Edge Auditor and incident form submissions for accuracy and completion.
- Guest Support: Prepare and send sympathy cards to injured guests.
- Database Management: Create and maintain department databases and reports.
- Cross-Department Collaboration: Assist with tasks supporting other Mountain Operations teams as needed.
- Other Duties: Take on additional responsibilities as assigned.
QUALIFICATIONS:
- Education: High school diploma or GED required.
- Experience: At least 1-3 months of related experience in a high-volume environment, or an equivalent combination of education and experience. Experience in Mountain Operations is preferred.
- Physical Requirements:
- Must be able to lift up to 50 lbs.
- Capable of climbing ladders and shoveling snow.
- Schedule:
- Must arrive between 7:00 and 8:00 AM, regardless of weather conditions.
- Willing to work extended hours and additional days as requested.
- Key Skills:
- Ability to maintain a calm demeanor during emergencies.
- Strong organizational and communication skills.
- High level of confidentiality with sensitive information.
DATES OF EMPLOYMENT:
- Flex Year Round - may have periods of layoff or reduced hours
PAY RATE:
- Pay: $20.00 - 25.00 per hour, dependent on experience
Deer Valley Resort is an Equal Opportunity Employer.
Salary : $20 - $25
