What are the responsibilities and job description for the EXECUTIVE SUPPORT SPECIALIST position at Defense Health Agency?
Summary About the Position : This position is in support of J-3 / 5 / 7 Operations Branch (J-3), for the Defense Health Agency, located in Falls Church, Virginia. Note : A recruitment incentive may be authorized. Salary negotiation may be available for those candidates who are new to Federal service. Responsibilities Execute administrative policies, determines and implements appropriate procedures. Identify problem areas and recommends actions to improve procedures, increase efficiency, eliminate problems and conform to requirements. Read incoming high priority mail and utilizes knowledge of the DHA J3 leadership's priority activities to route or refer to other personnel where appropriate. Provide advice and develops talking points for senior leader engagement on strategic matters. Function vary from participation on special projects for the Director, J3 and the DHA J3 leadership, to providing technical assistance and guidance to other directors and offices to support internal initiatives. Utilize electronic mail and calendaring systems, as well as various software packages to prepare reports and briefings, and all forms of correspondence. Establish internal procedures to secure and adequately control deadlines, progress reports, and directives. Review and analyze administrative processes to make recommendations for implementation of changes to improve organizational effectiveness and to ensure continuous process improvement. Requirements Conditions of Employment Qualifications Who May Apply : Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. Current Civilian Employees of the Defense Health Agency (DHA) Current Permanent Department of Defense (DoD) Civilian Employee Defense Civilian Intelligence Personnel System (DCIPS) Interchange Agreement Domestic Defense Industrial Base / Major Range and Test Facilities Base Civilian Personnel Workforce Executive Order (E.O.) 12721 Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Appropriated Fund Instrumentality (NAFI) Non-Department of Defense (DoD) Transfer Office of Personnel Management (OPM) Interchange Agreement Eligible People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience : One year of specialized experience which includes drafting various types of written correspondence, conducting analysis of organizational processes to identify improvements and providing executive support to leadership on administrative functions (such as scheduling, correspondence review, travel plans, etc.). This definition of specialized experience is typical of work performed at the next lower grade / level position in the federal service (GS-11). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone no substitution of education for experience is permitted. You will be evaluated on the basis of your level of competency in the following areas : Administration and Management Decision Making Written Communication Time in Grade Requirement : Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-11). Education Additional Information Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial / probationary period may be required. Direct Deposit of Pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
