Judicial Assistant - Superior Court

This position is non-merit and serves at the pleasure of the appointing authority

Job Code: 33080 Salary Grade: 17 Salary: $52,266 - $84,148 FLSA: Nonexempt

Purpose of Classification:

The purpose of this classification is to perform administrative support functions in the management of the office or chambers of an assigned judge.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Supervises, directs, and evaluates assigned staff; develops and oversees employee work schedules to ensure adequate coverage and control; processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.

Organizes, prioritizes, assigns, and/or coordinates work; prioritizes and schedules work activities in order to meet objectives; ensures that staff members have the proper resources needed to complete the assigned work; monitors status of work in progress; assists with complex/problem situations and provide technical expertise; and provides progress and activity reports to judge and/or court staff.

Manages daily operations of assigned judge’s office to facilitate proper administration of court; and assists judge, attorneys, internal and external customers with courtroom proceedings as needed.

Coordinates the judge’s schedule; creates, maintains and distributes calendar; verifies holidays and includes trials, motions and hearings; prepares and mails notices for calendars to all involved parties; interacts with parties regarding scheduling issues/conflicts; and appears in court for arraignment and calendar call.

Maintains membership dues, organization affiliations, and continuing education activities; reviews requirements for membership, participation and judicial/legal continuing education credits, to ensure staff compliance; conducts research and makes training, travel and lodging arrangements; reviews invoices; and completes and submits payment vouchers, reimbursement forms, and related documentation.

Performs personnel and payroll duties for assigned staff; serves as a liaison to human resources and payroll departments; prepares, processes and maintains personnel, payroll, and benefit enrollment information; participates in hiring and termination decisions and processes; conducts interviews; generates new hire and termination documents; creates and maintains information in human resources and payroll databases; and approves payroll.

Monitors and implements office budget; administers purchasing processes and payments for equipment, supplies, maintenance, and judicial resources; communicates with vendors; places orders and coordinates invoicing and payments; processes reimbursements; and ensures expenditures are in compliance with approved budget.

Acts as liaison between judge and attorneys, staff, litigants, other agencies, and the general public; provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality.

Minimum Qualifications:

Associate's Degree in Business Administration or a related field required; two years of office management experience in legal setting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: None.