What are the responsibilities and job description for the Office Specialist to Chief of Schools (School Leadership) 2024-2025 position at DeKalb County School District?
The DeKalb County School District is seeking an experienced and professional Office Specialist to Chief of Schools.
Salary Grade / Schedule : Unified
Salary Schedules :
The material contained herein is subject to change. All open positions offered by the DeKalb County School District are subject to specific job requirements. The DeKalb County School District is an equal opportunity employer, and all hiring decisions are subject to federal, state, and local employment laws and regulations.
Title : Office Specialist, Chief of Schools
Perform routine and non-routine tasks to support the daily operations and activities of the Depiuty / Chief Officer. Coordinate and develop workflow processes and manage projects to ensure compliance with all relevant legislation and internal policies. Perform duties autonomously with limited supervision as a highly skilled individual contributor. Serve as a team lead or informal supervisor as required.
Essential Functions :
- Facilitate project management and coordinate projects and events.
- Answer and direct telephone inquiries, respond to emails and handle other forms of communication.
- Prepare documents, including correspondence, reports, Board of Education meeting materials, presentations, invoices, memos, letters, and financial statements.
- Organize the Chief Officer's calendar by scheduling appointments and coordinating with other departments to ensure cohesive support aligned with strategic plans.
- Proofread and edited correspondence written by senior staff, drafted dictated responses, and followed up as necessary.
- Distribute incoming memos, submissions, and reports appropriately, maintaining confidentiality.
- Conduct research for high-level administrative support tasks.
- Maintain departmental processes, policies, and procedures within DCSD guidelines and regularly monitor adherence to these standards.
- Schedule internal and external meetings with individuals and organizations while obtaining detailed information related to meeting requests.
- Perform clerical functions such as filing documents and managing databases.
- Provide insight on process improvements and successful outcomes and make recommendations for solutions.
- Performs other duties as assigned.
EDUCATION AND / OR EXPERIENCE :
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