Assistant Coordinator - Flower Show

Job Overview

This position creates various procedures to facilitate planning and ensures corresponding records are correct. Organizes meetings and communicates with staff.

Duties and Responsibilities include, but are not limited, to the following:

• Under Sub-Department Supervisor responsible for preparing and supervising Exhibit Attendants and volunteers ensuring instruction and understanding of task and/or project is comprehended.
• Pair projects and tasks that suit employees and volunteers’ skill sets. Ensure the employees and volunteers understand their responsibilities and receive the proper training when needed. Be always available for communication with employees and volunteers during the project or task.
• Manage schedules, timecards and records of employees and volunteers’ work.
• Helps build, maintain and tear-down exhibits, some lifting involved.
• Assist with designing displays.
• Helps with coordination of approved events including managing events.
• Assists the supervisor in making sure employees take breaks and lunch.
• Promotes the District's F.A.I.R. values by creating a quality guest experience for both internal and external customers.

Qualifications

• Excellent communication skills and ability to work and supervise groups of various backgrounds and sizes.
• Strong organizational skills with an emphasis on record keeping.
• Prompt response with regards to correspondence and processing paperwork.
• Basic understanding of Microsoft Office with an emphasis on Excel.
• Great attention to detail, answer phones and assist with all manners of communication including verbal, written and mailing/emailing.

Working Conditions

• Work is indoors and outdoors.
• Outdoor work may involve some exposure to weather conditions.
• Works a flexible schedule including nights, weekends, and holidays when necessary.
• Work consists of standing on an asphalt floor.

Salary : $19