Office Associate - Contracts & Procurement

Job Overview
This position performs a variety of clerical, administrative, and office support to the Contracts & 
Procurement Unit and Compliance Unit for the 22nd District Agricultural Association, home of the San 
Diego County Fair. This position will report to the Compliance Manager and the acting Contracts & 
Procurement Manager

Duties and Responsibilities include, but are not limited to, the following:
• Assists in promoting our fair values by creating quality guest experiences for both 
internal and external customers.
• Provides excellent customer service in person, by phone, and via email to answer questions 
promptly and/or re-direct calls to the appropriate department and taking messages for team 
members when necessary. 
• Checks emails and voicemails daily. 
• Assist the Compliance Manager with managing the Compliance Calendar, Daily Fair Safety Topics, 
Training Programs, and other safety programs by providing administrative support, organizing 
paper and electronic files, and maintaining spreadsheets.
• Operates a variety of office equipment including computer and software applications, copier, 
scanner, fax machine, and telephone. 
• Review Certificates of Insurance for completeness and accuracy.
• Prepares correspondence, information packets, forms, and other paperwork, verifying 
completeness and accuracy. 
• Assist in requesting necessary information from vendors and contractors and verify that all
submitted information is complete. 
• Organize paper files and electronic documents while following compliance laws and organization 
regulations when working with sensitive and confidential information. 
• Update and maintain documents and files between the District's Accounting and Contract 
system.
• Helps maintain spreadsheets and calendars by entering accurate data and updating as needed.
• May have to prepare calendars to help prepare items such as reporting deadlines, competitive 
bidding timelines, compliance calendar tasks, and/or regulatory deadlines.
• Assists in creating and maintaining various spreadsheets for Contracts & Procurement Unit and 
Compliance Unit by entering accurate data information in Excel.
• Assists team with various projects.
Performs other related duties as assigned or requested.

Qualifications
• High school diploma or equivalent; Associate’s or Bachelor’s degree in business administration, 
information management, or a related field is a plus.
• List what skills you are looking for in an applicant
• Excellent customer service, organizational, and communication skills.
• Detail-oriented team player with the ability to multi-task in a fast-paced environment.
• Ability to work independently or cooperatively in a group setting to perform responsibilities 
accurately and efficiently.
• Typing, writing and communication skills.
• Ability to meet ongoing deadlines while adapting to changing priorities.
• Knowledge of office procedures and equipment including computers and applicable software, 
including Microsoft Word, Excel., Outlook, and Teams
• Familiarity with platforms such as ActivityHD, OpenGov and similar tools is a plus.
• Good judgment and professionalism, including ability to maintain confidentiality.
Willingness to work long hours and weekends, and flexibility with schedule changes.
Working Conditions
• Works in a standard indoor office setting operating standard office equipment and fluorescent 
lighting
• Pushes and pulls file drawers.
• Work could involve being outside, walking long distances.
• Work schedule may include weekends, evenings, and/or holidays

Salary : $17